AP Specialist

AP Specialist

Moove NA is a pioneer and national leader in lubricant distribution, delivering high-performance solutions across industrial, commercial, and passenger vehicle markets. With a comprehensive portfolio that includes premium brands like ExxonMobil and proprietary lines such as Medallion-Plus, DynaPlex21C, and Eco-Ultra, Moove NA is committed to quality, reliability, and innovation.

Moove is looking for an AP Specialist to join the team. This position will be a member of the Accounts Payable Team and will report to the AP Manager. This position will provide Accounts Payable support for both the AP Manager and the General Accounting Team. Responsible for AP entry both Inventory and Expense Invoices. Assist the AP Manager in Payments on the banking platforms as well as clear draft payments in our operating system. Research and respond to all accounts payable inquiries for assigned vendors in a prompt manner.

Responsibilities include but are not limited to the following. The Company reserves the right to add to, delete, change or modify the essential duties and responsibilities at any time. All work is to be completed with minimum supervision and in accordance with Company standards. Other duties may be assigned.

• Maintain a responsive attitude at all times by communicating professionally and timely via email/phone with internal/external customers, vendors and co-workers.
• AP – Reviews, GL codes, seeks approvals and enters expense invoices into the ERP system on a daily basis for assigned vendors
• AP - Matches purchase orders with vendor invoices to assure accuracy and prepare for ERP system entry on a daily basis for assigned vendors
• AP - Researches and responds to all accounts payable inquiries for assigned vendors in a prompt manner
• AP - Reviews and resolves outstanding checks on a monthly basis for assigned vendors
• AP - Monitors all paperwork, invoices, correspondence and verbal communication with vendors for assigned vendors
• Maintains flexible schedule to include ability to work overtime on occasion to complete projects and/or work assignments
• Performs other related AP duties as assigned

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Associates degree (AA); and two to four years related experience or training; or equivalent combination of education and experience.

Responsiveness Ability: Ability to maintain a responsive attitude at all times to internal and external customers is critical to this position and a core value of Moove.

Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization.

Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, an individual should have knowledge of word processing software, spreadsheet software, accounting software, and internet software. History of working with a dual monitor set up or willingness to adapt to it.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to work while sitting; use hands; and reach with hands and arms; talk and hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EOE