HR People Operations Coordinator

HR People Operations Coordinator / Recruiting Coordinator

Location: Charlotte, NC (Hybrid/Remote Eligible) Duration: ~6 Months (Contract) Schedule: Monday Friday | 8:00 AM 5:00 PM EST Pay Range: $35.00 - $40.00/hr (W2)

Position Overview

We are seeking a highly organized and detail-oriented HR People Operations Coordinator / Recruiting Coordinator to support high-volume Talent Acquisition operations. This role plays a critical part in ensuring a seamless recruiting process by managing interview scheduling, coordinating logistics, and maintaining excellent candidate communication.

This is a fast-paced, tactical role ideal for someone who thrives in a dynamic environment and excels at multitasking, organization, and stakeholder coordination.

Key Responsibilities

• Recruiting Coordination & Scheduling
• Coordinate and schedule all stages of the interview process including phone screens, virtual, onsite, and panel interviews
• Manage complex calendars for recruiters and hiring managers across multiple time zones
• Ensure smooth scheduling logistics including meeting links, rooms, travel, and interview materials

• Candidate Experience & Communication
• Serve as the primary point of contact for candidates regarding interview scheduling and updates
• Provide timely, professional, and friendly communication to candidates and internal stakeholders
• Ensure a positive and seamless candidate experience throughout the hiring lifecycle

• Administrative & ATS Support
• Track candidate progress and update interview feedback in Applicant Tracking Systems (ATS)
• Maintain accurate recruiting records and documentation
• Assist in preparing offer letters and coordinating background checks

• Reporting & Operational Support
• Generate recruiting reports, dashboards, and metrics as needed
• Support recruiting operations and process improvements
• Assist with additional administrative and coordination tasks as assigned

Required Qualifications

• 13 years of experience in recruiting coordination, HR support, or administrative roles
• Strong calendar management and scheduling experience
• Excellent verbal and written communication skills
• High attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, Word) or Google Workspace

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field
• Experience in high-volume recruiting environments
• Familiarity with ATS platforms (e.g., Workday, Greenhouse, Lever, Taleo)

Key Competencies

• Time Management & Multitasking
• Attention to Detail & Accuracy
• Communication & Stakeholder Management
• Problem Solving & Proactiveness
• Team Collaboration
• Adaptability in Fast-Paced Environments

What We're Looking For

• A proactive and dependable team player
• Strong customer-service mindset
• Ability to anticipate needs and solve problems quickly
• Comfortable working with shifting priorities and ambiguity