Research Administrative Coordinator

Compensation

$

Hours Per Week

40

Number Of Positions

1

Job Description

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details

Job TitleResearch Administrative CoordinatorRequisition NumberRE55389Working TitleClinical Trial Account Receivable SpecialistDepartment Name40133:Clinical Research Support OfficeWork LocationLexington, KYGrade Level44Salary Range$44,678-71,469/yearType of PositionStaffPosition Time Status Full-TimeRequired EducationMA

Click here for more information about equivalencies: Related Experience3 yrs

Required License/Registration/CertificationNone

Physical RequirementsAbility to sit for long periods of time utilizing mouse, keyboard, computer and telephone.

ShiftFully remote position.

Monday – Friday, 8:00 am EST – 5:00 pm EST with occasional early or late meetings required.

Job SummaryShape the Future of Clinical Research Administration at the University of Kentucky

Wildcat Wisdom, Kentucky Innovation – Supporting Discoveries, Transforming Outcomes!

Why Join Us?

The University of Kentucky’s Clinical Research Support Office (CRSO) is seeking a dedicated and skilled Research Administrative Coordinator (Clinical Trial Account Receivable Specialist). This vital role supports and enables groundbreaking clinical research across the University.

About the Role:

This position is eligible to be fully remote.

Responsibilities include, but are not limited to:

• Invoice external sponsors for complex clinical trial activities based on analysis of the Clinical Trial Agreement.

• Follow-up with external sponsors on all outstanding invoices and escalate outstanding invoices as appropriate in order to ensure timely receipt of study payments.

• Reconcile payments received for both completed patient-care activity and invoiceable/pass-thru activities.

• Prepare quarterly Clinical Trial Accounts Receivable summary to be shared with Research Financial Services (RFS) for all clinical trials managed outside of OnCore.

• Assist College Business Analysts with oversight and monitoring of post award activities.

• Prepare yearly the 1099 information and deliver to UK Accounts Payable.

Why Clinical Research Professionals Choose University of Kentucky

• Top 10% of Academic Medical Centers Nationwide: Recognized as a leader in research excellence and innovation.

• Forbes’ Best Large Employers: Ranked among the Top 100 Employers Nationwide in 2024 and named one of Kentucky’s Best Employers on Forbes’ America’s Best-In-State Employers list.

• 1 of 34 Universities Nationwide: Holds the prestigious trifecta of research designations in cancer, aging, and translational science.

• Flexible Remote Work Options: Enjoy the convenience of fully remote or hybrid roles while supporting groundbreaking research.

• Professional Development Opportunities: Engage in interdisciplinary collaborations, virtual conferences, and training programs to advance your career.

Want to learn more about the Department?

The Clinical Research Support Office (CRSO) provides support to investigators and study teams conducting clinical research, including clinical trials. Services provided by the CRSO include maintaining a clinical trial management system (CTMS), conducting coverage analysis, developing study budgets, negotiating payment terms with sponsors, and regulatory services. More information can be found at:

Interested in what UK Benefits have to offer?

The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit:

Ready to Make a Difference in Clinical Research Administration?

Are you ready to take the next step in advancing clinical research and innovation? Join us in UK’s Clinical Research Support Office as the next dedicated Clinical Trial Account Receivable Specialist and play a pivotal role in supporting groundbreaking projects that shape the future.

The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies:

Driving Clinical Research Excellence – Apply Today!

Skills / Knowledge / AbilitiesDoes this position have supervisory responsibilities? NoPreferred Education/ExperienceDeadline to Apply08/14/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific QuestionsRequired fields are indicated with an asterisk (*).

1. • Describe your experience working with clinical trial finance. (Open Ended Question)
2. • Describe your experience with preparing and/or managing complex grant budgets, including the most challenging issue you've resolved. (Open Ended Question)
3. • Provide an example that demonstrates your ability to successfully develop and maintain productive relationships with others (customers and co-workers). (Open Ended Question)
4. • Describe your ability to handle a large and varied workload, including how you address challenges related to balancing attention to detail with working efficiently. (Open Ended Question)
5. • Please describe a situation in which you needed to follow a policy but were encouraged to work around it. (Open Ended Question)

Applicant Documents

Required Documents1. Resume

Optional Documents1. Cover Letter

Equal employment opportunity, including veterans and individuals with disabilities

PI286355831

Place of Work

On-site

Requisition ID

RE55389