HR Analyst

Job TitleJoin our City of Oak Harbor team to help build a legacy of commitment to excellence in diversity, equity, and inclusion in our vibrant waterfront community.Job DescriptionPerform professional senior level human resources work and provide expert analytic advice on a variety of sensitive and complex human resources issues including recruitment, selection, classification, wage and salary administration, workers' compensation, employee relations, labor negotiations, training, and related functions. Provide information and assistance to employees and management on all HR functions and personnel matters. Plan, coordinate and perform a variety of professional and administrative tasks in support of the Human Resources Director and assigned areas of responsibility. Duties require a high degree of confidentiality, diplomacy and tact, and ability to work independently or jointly.Essential Job FunctionsWork activities involve multiple skills and may include, but are not limited to, any of the following depending on area of assignment, business needs, emergency services, special projects, and seasonal factors:Aid with employee relations issues; provide information and assistance to departmental personnel regarding employee evaluations, disciplinary actions, and other employee relations issues. Assist HR Director in conducting workplace investigations, resolve workplace problems and prevent recurrences.Perform wage and benefit surveys; complete surveys (i.e., AWC annual survey, state surveys, etc.); research classification and compensation; compile information for collective bargaining negotiations.Complete special assignments/projects (i.e., research, writing) as required. Research and compile data from varied sources to prepare reports, job descriptions, special City departments' projects (i.e., spreadsheets, flyers, brochures). Prepare or process confidential information as required.Manage recruitment and selection process (for both Civil Service and Non-civil service positions) including creating/proofing correspondence, documents, letters, reports, advertising, collating applicant packets, screening, mailing, tallying data, and filing. Conduct criminal background and reference checks on employee candidates.Work with departments and Human Resources Director to design recruitment strategies. Assist department supervisors in revising job descriptions and interview questions. Compose and place job advertisements and announcements.Review and evaluate candidate submittals for minimum requirements, recommend suitable candidates to hiring manager. Schedule candidate interviews. Conduct criminal background and reference checks on employee candidates.Conduct new employee orientations and exit interviews.Create and manage master personnel records, including information and retention tracking. Maintain confidential personnel and medical files.Manage Labor and Industries workers' compensation records and claims. Provide information to Third Party Administrator by case. Assist in preparing necessary reports including annual DOSH report. Advise City departments of claim status as needed. Process first-aid/near miss reports.Administer and track FMLA Leave.Establish, design, and maintain office files, spreadsheets, data bases, logs, and records systems. Input, retrieve, monitor, verify, transfer and purge manual and computer data/records/files/logs in accordance with archiving requirements and practices. Formulate/prepare correspondence, reports, charts and other documents from notes and draft materials. Coordinate and assist in the design of documents and records. Proofread and edit a variety of documents.Update and maintain the HR department website and intranet folders (input, edit, and update information and format).Maintain human resource information system records and compiles reports from the database.Provide training to agency management about HR matters to ensure compliance with applicable employment and labor relations laws and best practice.Assist with employee benefits and open enrollment.Coordinate training (set up location, ensure required equipment is available, prepare certificates, track employee attendance). Provide recommendations on training needs and programs, problem areas and opportunities.Establish and maintain effective and cooperative working relationships with co-workers, supervisors, City officials, other city departments and the public using good judgment, tact, and courtesy.Respond to inquiries in a courteous manner; provide information within area of responsibility. Direct inquiries to other department personnel as appropriate.Serve as a member of internal, City-related committees (as directed).Maintain absolute confidentiality and handle sensitive information appropriately.Serve as the Secretary / Examiner to the Civil Service Commission.Qualifications & RequirementsAn equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities to perform the essential job functions may be considered.Minimum two (2) or more years of progressively responsible experience in human resources with labor relations, personnel classification, and compensation; and a familiarity with recruitment, promotion, testing, evaluation, personnel policy and procedures, and benefits administration.Excellent computer operation skills and experience with a variety of software programs including Microsoft Office applications, database programs, and internet research tools. Strong MS Excel and MS Word skills required.Valid state driver's license and ability to provide a driver's abstract showing a good driving record.Complete a comprehensive criminal background screening prior to hire.Working Environment & Physical DemandsThe physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. Work is performed in an office environment with some travel to other City buildings. Work requires reaching, twisting, turning, kneeling, bending, squatting, the ability to communicate information and ideas so others understand, ability to observe details at a close range, ability to operate a personal computer, telephone, and other equipment, as well as the ability to remain stationary for extended periods of time and access all areas of the facility including stairs, and occasionally moving items more than twenty-five (25) pounds. Safety Statement: We expect employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and the City's Accident Prevention Program (APP). This includes, but is not limited to, actively identifying, and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action, emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.BenefitsThe City of Oak Harbor offers a generous benefit package to our employees that include: Vacation and Sick Leave Accrual. Sick leave accrual is 8 hours per month. Full-time employees receive vacation accrual on the following schedule. Years of Service Vacation Accrual Rate 0 to 5 years - 8 hours/month 6 to 10 years - 10 hours/month 11 to 15 years - 13.33 hours/month 16 to 20 years - 15 hours/month 21 plus years - 16.66 hours/ month The vacation accrual rate for a part-time employee shall be pro-rated as a percentage of the full-time rate. Holiday Pay The City provides eleven (11) paid holidays per year plus two (2) floating holiday of your choice (total of thirteen (13) days). Medical Insurance A choice from three options is provided through the Association of Washington Cities (AWC). Kaiser $200 Deductible Health Plan, Regence High Deductible Health Plan (with a City funded HSA), Regence HealthFirst 250 Health Plan. The City pays 100% of the premium for a full time, regular employee ( 32 hours or more ) and 90% of the premium for spouse and dependent children. Part time employees who work 20 hours or more per week are eligible for full benefits but must pay for spouse and dependents coverage. Vision Insurance Vision Service Plan -The City provides a paid family vision plan which covers a yearly exam per person and a portion of vision hardware (frames, lenses and contacts) depending upon the use of accepted network providers. Dental Insurance Washington Dental Service/DELTA is preventive, incentive-based dental coverage provided through Association of Washington Cities, and pays as follows: 70-100% preventive, 70-100% basic, and 50% major dental to a maximum of $2000/person/year. Included is an orthodontic rider for children of 50% orthodontic expenses to a maximum of $1000 per child/lifetime. The City pays 100% of the premium for a fulltime, regular employee and 90% of the premium for spouse and dependent children. Part time employees who work 20 hours or more per week are eligible for full benefits but must pay for spouse and dependents coverage. Washington State Retirement Programs Required pension plan for all City employees. PERS (Public Employee Retirement System) plans 2 or 3 is for all general City employees. LEOFF (Law Enforcement Officers and Firefighters) plan 2 is for safety service employees. PSERS plan 2 is for Public Safety Service Officers (Corrections Officers). Employee contribution rates (% of gross income) vary for