Administrative Specialist II

Administrative Specialist

This is an in-person position. The Administrative Specialist will serve the needs of the Health and Nutrition teams. Support manager and staff with tasks such as handling communication, scheduling meetings, maintaining and updating records, performing financial transactions, and providing general office support so the office runs efficiently. Regular, reliable, and non-disruptive attendance is an essential job function, as is the ability to create and maintain collegial, harmonious working relationships with others. Common responsibilities include, but not limited to:

• Acting as a first point of contact
• Answering phone calls, responding to emails, and directing enquiries to the right person
• Arranging access for, scheduling, and coordinating meetings
• Organizing files and updating digital records
• Entering data, preparing documents, and generating reports
• Processing requisitions, purchase orders, and receipts
• Making travel arrangements and processing travel reports
• Ordering office supplies and ensuring supplies are stocked and maintained
• Assisting with basic HR or onboarding tasks, such as paperwork and maintaining records

Minimum Qualifications:

• The formal education equivalent of a high school diploma
• At least two years experience in a related area

Preferred Qualifications:

• Experience or familiarity using Workday

Knowledge, Skills, and Abilities:

• Proficiency with office software, especially Microsoft Office programs
• Strong data entry skills and confidence using databases and spreadsheets, especially Microsoft Excel
• Ability to use workflow platforms such as Microsoft Loop, Outlook, and Teams
• Strong written and oral communication skills
• Confidence in communicating clearly and professionally with a wide range of people, including senior management, customers, and suppliers
• Well-developed customer service skills
• Ability to establish and maintain record keeping systems
• Ability to operate standard office equipment
• Highly organized with the ability to work on multiple tasks at a time

Additional Information:

For technical assistance with the application process, please email View email address on click.appcast.io or call View phone number on click.appcast.io.

Salary Information: Commensurate with education and experience

Required Documents to Apply:

• Cover Letter/Letter of Application
• List of three Professional References (name, email, business title)
• Resume
• Unofficial/Official Transcript(s)

Optional Documents:

Recruitment Contact Information:

Jessica Vincent, Assistant Professor, View email address on click.appcast.io, View phone number on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

• Motor Vehicle Reports Check
• The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity: Sitting, Talking

Frequent Physical Activity: Manipulate items with fingers, including keyboarding

Occasional Physical Activity: Lifting, Reaching

Benefits Eligible: Yes