Recordation Specialist

JOB INFORMATION

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 7:30 a.m. - 4:30 p.m.; full benefits This position reviews financial and legal instruments and property transfer documents recorded in Frederick County. Approves or rejects documentation and ensures documents comply with recordation laws. Supervision is received from the Treasury Manager and the Treasury Department Head. Please note that the upper pay range reflected in the job posting reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee. 11 days of Vacation leave with increase after 2 years of employment 15 days of Sick leave with unlimited annual carryover 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays) Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending Employee Health Center with no or low-cost primary and urgent care 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit County and Employee funded Defined Benefit Pension Plan Vesting after 5 years of service Additional service credit for eligible previous public service, military service, etc. Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program Generous Tuition Reimbursement Program Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. For more information, visit our benefits page on the Frederick County Government job opportunities webpage. Essential Duties And Job Responsibilities Review and analyze deeds and financial documents as presented in the Treasury Department Calculate the recordation tax due on all financial instruments being recorded as well as all property transfers Prepare mandatory tax status reports Interpret and explain tax property law Ensure all outstanding tax and other County charges are collected and paid before documents are processed Track property foreclosures to ensure they are processed by the court mandated timeline Calculate and process penalties relating to agricultural taxes Calculate payoff amounts for benefit assessment liens and communicate this information to all parties impacted by the payoff Calculate and recapture State Homeowner Tax Credits, County Tax Credits, Agricultural Tax Credits and/or exemption removals Receive and process payments of other revenues as necessary Assist customers via phone, email, postal mail and face to face with questions relating to recordation and payments made to the County Assist with daily record-keeping and reconciliation, including the balancing of cash drawers and the daily closeout Perform other duties as required To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions. Qualifications And Requirements The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Associate’s degree in Accounting, Finance or legal field Minimum of 2 years of experience in accounting, budgeting, or financial operations Substitutions for the above-listed required education and experience are a Bachelor’s Degree in Accounting, Finance or legal field Knowledge, Skills And Abilities Knowledge of Recordation Tax laws and Opinions from the Attorney General’s office Knowledge of Maryland property tax law, Frederick County property tax law, and Municipal property tax law Knowledge of the recording process from origin to land records Basic knowledge of financial instruments and document types presented for recording Knowledge of updates from the Attorney General’s office on any changes in recordation tax law and/or procedure Knowledge of upcoming recordation tax law changes and subsequent process impacts Strong and effective spoken and written English communication skills Ability to adapt to new/changing laws and/or interpretations of laws Ability to review recordation laws, affidavits and documentation Ability to verify balances owed and collect upon those balances Strong and effective spoken and written English communication skills Preference May Be Given For Work experience using the Simplifile E-Recording system Work experience in mortgage processing, title services or real estate Experience working in a legal field focusing on real estate transactions Experience working in a government agency handling the collection of taxes Physical Requirement And Working Conditions While working in this position, the employee is constantly sitting, reaching and performing repetitive motions; frequently walking/moving and lifting up to 20 pounds While working in this position, the employee is constantly working indoors and frequently working in noisy environments Additional Information / Examination Process Failure to meet or maintain the minimum qualifications or additional requirements may result in disciplinary action up to and including termination Available for varied working hours when needed for evening meetings and other departmental priorities KIND OF EXAMINATION (may Include) An evaluation of qualifications & requirements One or more interviews Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to View email address on click.appcast.io Retirement Plan A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability. Health Insurance County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment. Dental Insurance Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance. Flexible Spending Accounts The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses. Life Insurance Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents. Savings Plan - Deferred Compensation The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS. Educational Reimbursement Program County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG. Employee Assistance Program This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern. Leave Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year 0 – 2 years 11 days 2 – 10 years 17 days 10 + years 24 days Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year. Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement. NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours. Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military. Holidays The County observes 10 holidays every year and 11 are observed on years of General Elections. For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at All hires before January 1, 2012, will follow the benefit and leave rules as described in the Personnel Rules amended October 3, 2013. #J-18808-Ljbffr Frederick County Government, Maryland