Payroll Specialist - On site

Job Description

Job Description

Position Description:

Job Overview

This Payroll position reports to the Controller and is characterized by its independent responsibility for performing a wide variety of analytical and technical accounting tasks. In addition to performing a variety of recordkeeping, reconciliation, and report preparation.

Key Tasks and Responsibilities

• Processes payroll bi-weekly; receives approved timesheets; verifies information for appropriateness and approvals; makes a variety of calculations (such as commissions), such as taxable income, benefit amounts, leave accruals, etc.; enters data into software application; generates payroll register; copies and files registers and checks.
• Calculating sales commissions based on job status, commission structures, draws and bonus calculations.
• Track project expenses, including labor costs, addendums, and change orders.
• Receives accounts receivable and payables; reviews field related invoices for accuracy, complete expense and appropriate authorization; ensures expenses are coded to an approved budgeted line item; notifies departments and Vice President of Accounting if issues; GL codes and inputs invoices into accounting software; and prepares backup documentation required for payment.
• Assists management with processing of bi-weekly payrolls. A payroll and benefit documentation, make annual, quarterly, or monthly updates based on changes to policies or employee reporting.
• Occasionally Prepares/prints AP checks for final approval and signature.
• Records and verifies a variety of financial transactions; prepares and maintains records and a variety of periodic and special financial accounting, and historical reports.
• Oversee and prepares the month-end, Job end, and year-end closing processes, including journal entries, accruals, and reconciliations.
• Perform regular reconciliations of bank statements, accounts receivable, deposit and accounts payable to maintain accurate financial records.
• Assists with annual Budget and annual Financial Report preparations by proofreading documents and verifying information as directed by Controller. Prepares schedules as directed.
• Pulls backup and files during audits, scans/copies information as needed and inventories returned backup.
• May supervise and mentor junior accounting staff, assigning tasks and providing guidance.
• Research information as directed and/or needed.
• Input interest accruals into accounting software and reconciliation report.
• Make accurate arithmetic, financial, and statistical computations.
• Organize own work, set priorities, meet critical time deadlines, and follow-up on assignments with minimum direction.
• Performs other related duties and responsibilities as assigned.
• Maintain confidentiality regarding sensitive information.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.

Required Skills and Qualifications

• Bachelor’s degree from an accredited college with major coursework in accounting, preferred or related filed.
• 5+ years of progressive accounting experience.
• Full-time, in office schedule consisting of a 40-hour work week at a minimum of 5 days.
• Excellent attention to detail and accuracy.
• Skilled in using a variety of computer software (Sage), including spreadsheets, word processing, and internet applications.

This job description is not intended to be all inclusive and the employee will also perform other reasonably related duties as assigned by senior management.

Full Benefits Package: Medical, Dental, Vision, 401K, Life, Short Term Disability, Long Term Disability, On-Site Fitness Center and Paid Vacation/Personal Time Off.

To learn more about Airoom, please visit our website at:

Location: Lincolnwood, IL

Job Type: Full-time

Compensation details: 80000-80000 Yearly Salary

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