Specialty Supply Chain Coordinator (10:30 am-7:00 pm)

Specialty Supply Chain Coordinator

The Specialty Supply Chain Coordinator is responsible for managing and maintaining supply stock in a specialty department or procedure area and building relationships with staff members in the department. Responsible for supplier relationships, requisitioning supplies, equipment, and services, and processing bill-only and consignment requisitions. Also responsible for managing inventory levels, ensuring new products are properly reviewed prior to purchasing, keeping supply areas clean and neat, managing consignments and expiring goods, processing returns, updating shelf labels, and completing all computer software functions necessary to ensure that the appropriate supplies and equipment are available and accurate transactions are recorded.

The job involves managing supplies and materials in assigned specialty department or procedure area. Builds and maintains relationships with clinical and non-clinical customers in assigned specialty area to ensure needs are being met, understands when product changes are needed, and obtains updates on new procedures or physician changes. Establishes and maintains PAR levels for items stocked in the specialty area, rotating stock so that first in is also first out, ensuring proper shelf labels are in place, and removing any expired goods. Actively participates in performance improvement activities, value analysis projects, lean initiatives, and supply chain cost reduction initiatives related to assigned specialty department. Initiates supply return requests and ensures items are ready for pickup and return. Collaborates on product recall activities for assigned specialty area, ensuring affected products are pulled from use and packaged for return, completing required functions in the recall process. Ensures that staff is aware of new items or product changes, substitutions, back orders and out of stock supplies as well as changes to storage locations. Coordinates with procurement to resolve issues, source products and equipment, and set up training needed to support staff. Collaborates on product trial and evaluations in conjunction with procurement and/or Value Analysis. Ensures the proper accounting of tissue and maintains tracking records in the tissue tracking system per OR tissue tracking policy.

Minimum job requirements include 1-3 years of specialty area healthcare experience. Knowledge, skills, and abilities include an associate's degree highly preferred, in-depth knowledge of products and equipment used in specialty area, ability to communicate effectively in English with vendors and clinicians, demonstrated ability to use an ERP system, demonstrated ability to work independently, and understanding of clinical procedure processes.

Nicklaus Children's Health System