Senior Administrator, Policy, Advocacy & Campaigns (S3)

Senior Administrator, Policy, Advocacy & Campaigns (S3)

The Senior Administrator for the Policy, Advocacy & Campaigns (PAC) division will provide high-level administrative, executive, and board support that enables senior leaders and teams to effectively execute on our mission. Reporting to the Chief of Staff for PAC, this role supports both the government relations team of Save the Children U.S. (c3) and Save the Children Action Network (c4).

In this role, you provide high-level administrative and operational support to the Chief Policy Officer and senior leadership, serving as a trusted partner who uses judgment to prioritize work, manage complex schedules, and support informed decision-making. You play a central role in board and governance operations, coordinating meetings, materials, records, and onboarding to ensure effective engagement with board members and committee stakeholders. You also lead key operational and knowledge-management activities across the division, supporting meetings, systems, staffing processes, compliance tracking, and internal communications. In addition, you support strategic initiatives and special projects, acting as a connector across teams and identifying opportunities to improve workflows and processes. A proactive, solutions-focused approach enables you to anticipate needs and keep day-to-day operations running smoothly.

Location: Hybrid Washington, DC

What You'll Be Doing (Essential Duties)

Executive & Senior Leadership Support (40%)

• Provide advanced, executive-level administrative and operational support requiring independent judgment and discretion
• Act as the main point of contact and trusted partner for the Office of the Chief Policy Officer (CPO), using sound judgment to prioritize issues, flag items needing executive input, and manage interactions with internal and external stakeholders
• Independently manage and adjust the CPO's calendar, balancing shifting priorities, deadlines, and complex scheduling needs
• Review and assess incoming meeting requests, determining priorities and ensuring the CPO's time is used effectively
• Manage end-to-end executive travel logistics, including itineraries, approvals, real-time adjustments, and coordination with internal and external stakeholders
• Prepare and coordinate briefing materials for meetings and events, working with senior staff to pull together clear, concise, and useful information
• Oversee executive and senior leadership travel arrangements, making thoughtful decisions to balance cost, timing, and practicality
• Manage executive expense reporting, ensuring accuracy, compliance, and timely submission while streamlining processes where possible

Board & Governance Support (20%)

• Serve as the primary administrative contact for SCAN board activities, maintaining strong, professional relationships with board members
• Plan and coordinate board meetings across virtual, in-person, and hybrid formats, managing timelines, logistics, and follow-up
• Oversee the preparation and distribution of board materials, ensuring content is complete, accurate, and ready for review
• Maintain board records, documents, bios, and governance platforms, ensuring information is current and organized
• Lead onboarding for new board members, coordinating materials and meetings to set them up for success
• Provide ongoing support for SCUS Board of Trustees and Program Impact Committee meetings, including presentation and material preparation

Operations, Administration & Knowledge Management (30%)

• Lead planning and logistics for division-wide meetings, retreats, trainings, and all-staff events
• Maintain and improve shared resources such as calendars, document repositories, templates, contact lists, and organizational charts
• Manage subscriptions and memberships, making sure resources are accessible, relevant, and well used
• Support hiring, onboarding, and offboarding processes for staff, fellows, and interns, ensuring a smooth and consistent experience
• Draft, update, and help roll out SOPs and guidance materials that support efficient and consistent operations
• Track key divisional and organization-wide deadlines and proactively keep staff informed to support compliance
• Assist with divisional reporting, newsletters, and internal communications

Project Support & Continuous Improvement (10%)

• Support strategic initiatives and special projects led by the Chief of Staff and senior leaders, contributing thoughtful coordination and follow-through
• Act as a go-to resource across teams, identifying ways to improve workflows, systems, and coordination
• Take a proactive, solutions-focused approach to daily operations by anticipating needs and addressing issues before they escalate

Required qualifications for the role

• Minimum of a High School Diploma or equivalent with 2+ years of progressively responsible administrative or executive assistant experience supporting a senior leader
• Demonstrated ability to work effectively with senior leaders, internal partners, and external stakeholders
• Strong organizational and problem-solving skills, with the ability to manage multiple priorities
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills, in both in-person and virtual settings
• High level of discretion and confidentiality when handling sensitive information
• Ability to work independently and collaborate effectively with a diverse team
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English

Preferred qualifications for the role

• Bachelor's Degree
• Interest in government relations, policy advocacy, grassroots organizing, and/or campaigning
• Microsoft PowerPoint and graphic design skills
• Familiarity with Microsoft 365 collaboration tools, especially Teams

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $55,250 $61,750 base salary
• Geo 2 - Locations around the US National Labor Cost Average: Target Salary for this position is $50,150 $56,050 base salary
• Geo 3 - Locations significantly below the US National Labor Cost Average: Target Salary for this position is $45,050 $50,350 base salary

The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record. Actual base salary may vary based on, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here).

We are looking to build a diverse, equitable and inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
• Health: Competitive health care, dental and vision coverage for you and your family
• Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: A retirement savings plan with employer contributions (after one year)
• Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program: Free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships

Click here to learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

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