Office Assistant

Office Assistant

Under general supervision, performs other general clerical duties as necessary to help maintain efficient and effective office operations. Reports to the immediate supervisor.

Specific duties and responsibilities include:

• Greeting and signing in visitors to the school, directing them to the proper place and answering questions.
• Answering telephone and directing callers to appropriate person.
• Conducting computer data entry to process, record, update and retrieve department information and to prepare spreadsheets and reports as directed in a timely and accurate manner.
• Performing general clerical work including entering data into the computer, answering the telephone, typing reports and correspondence, copying and filing documents, matching/sorting invoices, processing daily mail, and creating reports or packets.
• Preparing and submitting daily logs, routine forms and reports, and spreadsheets.
• Operating a variety of equipment, such as a computer, printer, Internet, email, scanner, copier, adding machine, and telephone.
• May order or keep inventory of equipment and various supplies, inspect equipment and call when repair is necessary.
• Assisting supervisor and other staff persons with special projects as assigned.
• Interacting and communicating with departmental supervisors and co-workers, District department heads and employees, general public, etc.

Complies with all federal laws, state statutes, Board policies, administrative rules, and directives.

Minimum education and training requires a high school diploma supplemented by one year of data entry experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.