Procurement Specialist

System Director Procurement & Purchasing

Location: Albany GA

Job ID: 34264

Responsible for leading the development and implementation of strategic sourcing, strategic contracting, and procurement. Will develop and translate vision and direction to initiatives which will provide cost-effective service. Will provide leadership across all entities that are a member of or managed by PPHS. Develop system level contract initiatives and forecast opportunities to drive organizational savings and efficiencies.

Also responsible for managing the daily operations of procurement including:

• Buyers/expediters
• Placement of orders
• Expediting orders
• Follow up of backorders
• Day to day liaison with user departments
• Serves as the customer service arm of procurement ensuring that products are ordered in a timely manner and works directly with vendors to resolve shipment discrepancies and errors.
• Works directly with Accounts Payable and the procurement team to resolve pricing, quantity, and other discrepancies which impede the ability to pay invoices in a timely manner.
• Reviews and provides direction of work assignments for buyers/expediters sets priorities and prepares work schedules.
• Evaluates performance of procurement staff members ensures appropriate training and development of staff according to their training needs.
• Develops performance standards and ways to improve the quality of work makes decisions on work problems presented by subordinates.
• Oversees Group Purchasing Organization (GPO) and other relationships for all purchasing agreements.
• Assists departments as well as Clinical Resource Management and Supply Distribution in the administration of the supply/equipment contract portfolios contract compliance and utilization reports.
• Helps maintain communication between Materials Management, hospital administration throughout the Health System and other hospital departments and represents Materials Management at meetings as requested.

Qualifications:

• 4 year / Bachelor's Degree in Business Administration (Required)
• Master's Degree in Business Administration (Preferred)
• Other Degree in Formal Customer Service Negotiation Training (Preferred)
• Minimum of 3 years of Management or Supervisory Experience in a centralized purchasing environment for a multi hospital and clinic system (Required)
• Minimum of 3 years of Vendor Management Contract Management and GPO Management Experience (Required)
• Minimum of 1 year of Procurement Business Principles and Application Experience (Required)
• Minimum of 3 years of Knowledge of Enterprise Resource Planning (ERP) systems such as MediTech McKesson/HBOC Lawson PeopleSoft or similar systems (Required)
• Preferred Certifications/Licensures: Formal Negotiation Training CMRP - Certified Materials & Resource Professional

Essential Functions:

• Adheres to the hospital and departmental attendance and punctuality guidelines.
• Performs all job responsibilities in alignment with the core values, mission, and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e. self education attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs.
• For non-clinical areas has attended training and demonstrates usage of age-specific customer service skills.
• Wears protective clothing and equipment as appropriate.