Document Specialist-Mailroom Services

Job Description

Job Description

Overview

We are seeking a dedicated and detail-oriented Document Specialist - Pipeline to join our team in Parma, OH. In this role, you will play a crucial part in managing and organizing documentation related to pipeline projects. If you have a knack for accuracy and a passion for keeping things in order, this might be the perfect opportunity for you!

Responsibilities

• Review and organize pipeline documentation to ensure compliance with industry standards.
• Assist in the preparation and maintenance of project documentation, including reports and manuals.
• Collaborate with project teams to gather necessary information and updates.
• Implement document control processes to streamline workflows and improve efficiency.
• Maintain an organized filing system, both digital and physical, for easy access to documents.
• Conduct regular audits of documentation to ensure accuracy and completeness.
• Provide support in training team members on document management best practices.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree in a related field preferred.
• Able to lift up to 50 lbs repeatedly.
• Proven experience in document management or a similar role.
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite and document management software.
• Ability to work independently and collaboratively in a team environment.
• Excellent communication skills, both written and verbal.
• Familiarity with pipeline industry standards and regulations is a plus.

You should be proficient in:

• Microsoft Excel

Machines & technologies you'll use:

• Mail Technology
• Mail Sorting Machinery