Events Coordinator

Events Coordinator

Reporting to the Department Chairs and Department Manager, the Events Coordinator serves as the Department of Ethnomusicology and Global Jazz Studies IDP events coordinator. Primary responsibilities include coordinating pre-production logistics for department/program events, from event inception (working with theater staff, faculty and students on production estimates and logistics) through the budget approval process with the department manager; gathering approved event information for publication across events calendars and for select concert programs; for selected events: setting up ticket processes, reception planning, handling guest artist relations, assisting with planning guest travel and accommodations. Supervise the production and printing of concert programs. The incumbent will also serve as the publication's coordinator for the Department of Ethnomusicology. The incumbent is responsible for overseeing the production and distribution of the Department of Ethnomusicology publications. This role involves working with the department faculty and managing the publication process from content development to final product, ensuring adherence to departmental standards and deadlines. Manage the sales, inventory and shipping of Ethnomusicology publications, audio and visual products through the online store as well as in person events as needed. Also maintain all publications files and updated copyright policies and procedures; develop and maintain publications business plan and budget in Ethnomusicology Publications.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 2+ Experience in professional event production including but not limited to concerts, workshops, masterclasses, conferences, recitals, etc. (Required)
• 1+ Experience in professional proofreading manuscripts and galleys. (Required)
• Skill in working autonomously with minimal supervision. (Required)
• Knowledge of the production process, terms pertaining to event production and experience producing concerts, workshops, masterclasses, conferences, recitals, and other events. (Required)
• Skill in organizing, prioritizing, and coordinating a variety of tasks under conflicting demands, simultaneous deadlines, and potentially short deadlines. (Required)
• Demonstrated knowledge of English grammar, punctuation and skill in editing for content, consistency, and style and composing well-written original letters, e-mails, and short essays without assistance. (Required)
• Knowledge of printing, graphic design, and production process and terms, as well as designer and typesetter specifications. (Required)
• Knowledge of basic accounting skills. (Required)
• Ability to be highly responsible with careful attention to detail and ability to initiate changes and develop procedures for efficient operation of office. (Required)
• Excellent interpersonal skills to interact effectively and cooperatively with university faculty, staff, students, and people from many diverse cultures. (Required)
• Ability to work a flexible schedule, including occasional nights and weekends. (Required)
• Working knowledge of requisite software and online systems, including word processing, databases, spreadsheets, publishing, graphics, and maintaining and running an online store. (Required)
• Knowledge or interest in the field of ethnomusicology, global jazz or related field. (Preferred)
• Ability to lift approximately 50 pounds. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In related area and/or equivalent combination of education and experience/training. (Required)
• Master's Degree or advanced degree. (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

8:00 a.m. to 5:00 p.m. (other hours as needed for event support)

99-Policy Covered