Purchasing Admin

Job Description

Job Description

Job Title: Purchasing Admin Job Description

The Purchasing Coordinator provides administrative and operational support to the Purchasing department by assisting with purchase order processing, vendor communications, order tracking, inventory coordination, and purchasing documentation. This position plays a key role in ensuring materials and supplies are available to support production while maintaining accurate purchasing records and providing excellent internal customer service.

• Prepare and process purchase orders as directed by the Purchasing Agent.
• Review purchase requisitions for completeness and accuracy.
• Enter and maintain purchasing information within the ERP system (Syspro).
• Track purchase orders from placement through delivery.
• Communicate with suppliers regarding order acknowledgments, shipment status, and delivery updates.
• Assist with obtaining pricing, lead times, and product availability.
• Coordinate with vendors to resolve shipping discrepancies or backorders.
• Monitor inventory levels and communicate potential shortages to the Purchasing Agent.
• Assist in maintaining appropriate inventory levels to support production.
• Coordinate material deliveries with warehouse and receiving personnel.
• Maintain purchasing files, vendor records, and price lists.
• Ensure purchasing documentation is complete and organized.
• Assist with data entry and report preparation.
• Work closely with Engineering, Production, Planning, Receiving, and Accounting to ensure timely procurement of materials.
• Assist with special purchasing projects and continuous improvement initiatives.
• Provide backup support for Purchasing activities during absences or periods of high workload.

• Proficiency in purchasing, procurement, and order entry.
• Experience with ERP systems, particularly Syspro.
• Strong Microsoft Office skills, especially Excel.
• Excellent organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.

• High school diploma or equivalent required; Associate degree preferred.
• 1–3 years of purchasing, procurement, inventory, customer service, or administrative experience in a manufacturing environment preferred.
• Experience in the manufacturing or semiconductor industry is a plus.
• Understanding of purchasing and inventory processes.
• Familiarity with supplier communication and purchase order management.
• Ability to work independently while collaborating with multiple departments.

This role is based onsite with standard hours from 8 AM to 5 PM, offering some flexibility. The company is a manufacturing environment, requiring occasional visits to the warehouse area to confirm parts and inventory. The company is located in Portland, OR, and manufactures high-purity valves, regulators, and piping manifolds used in critical industries such as semiconductor manufacturing, clean energy, life sciences, and data centers. The opportunity provides growth potential under the guidance of a supply chain manager in a company experiencing significant growth.

This is a Contract to Hire position based out of Portland, OR.

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Portland,OR.

This position is anticipated to close on Aug 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.