Management Assistant

Management Assistant

Job Type: Full-time Location: Fairfield, Ohio Pay: $18.00 - $21.00 per hour (depending on experience)

Job Summary We are seeking a Management Assistant to support our team in a small, fast-paced organization. The ideal candidate must be nimble, punctual, detail-oriented, and willing to take on additional responsibilities as needed. Key duties include answering company phones, checking messages, supporting material orders and inventory management, assisting with customer and vendor interactions and tracking, maintaining the reception area, and supporting the management team in performing their duties. Punctuality and attention to detail are essential; late arrivals or absences from work are considered disqualifying and will result in termination.

Essential Job Functions

• Reception & Administrative Support: Answer company phones, check messages, receive visitors, sort mail, and support the management team in daily duties.
• Inventory & Ordering: Support material ordering, inventory management, and quality assurance record keeping using Microsoft Excel (candidates with basic Excel understanding will be trained).
• Shipping & Receiving: Assist the shipping and receiving department with confirming orders and printing pick-up slips as needed.
• Order & Vendor Management: Process and send orders, track order status, update vendor information, and track vendor check payment status.
• Human Resources Support: Assist with HR functions, including preparing for new employee interviews and introducing new employees to company policies.
• Facilities & Bookkeeping: Manage vending machine refills and reorders. Print invoices and bills for accounting bookkeeping while keeping and inventorying electronic copies.
• General Requirements: Apply basic math skills and follow instructions and lists from a supervisor. Communicate effectively in oral and written English, arrive for work daily and on time, work in a standing position, and lift up to 50 pounds. Perform all tasks safely in a fast-paced environment.
• Note: Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

Education & Experience

• High school diploma or higher.
• 1–5 years of office administration or customer service experience.
• Fluent in and able to communicate effectively in English.
• Personable, patient, polite, and friendly in dealing with people.
• Strong team player skills; able to work well with others and support internal cross-functional needs.

Competencies – Knowledge, Skills, and Abilities

• Comfortable with Microsoft Excel and Microsoft Word.

Compensation / Pay Rate (Up to): $18.00 - $21.00

All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.