Project Manager

Job Description

Job Description

Job Description: Project Manager is responsible for the planning, coordinating, implementing and monitoring of all construction management activities.  May be required to work on multiple projects simultaneously or concentrate on a single (larger) project. Responsible for the management of Project Engineer and supports the Project Superintendent.

As a team member at Essex, you’ll enjoy these top benefits/perks:
• Essex Paid Benefits: Health, RX, Dental, Ortho, Vision insurance for you and your spouse/dependents
• 401K with Matching Contributions
• Paid Time Off / Paid Holidays
• Company Laptop and Cell Phone

Duties and Responsibilities:

Preconstruction/Job Startup:

• Responsible for the job planning, initial scheduling and submittal process, and coordination of job startup.
• Review preconstruction checklist and participate in job handoffs and preconstruction meetings.
• Review and/or develop contracts and subcontracts.
• Review plans, specifications and bid documents.
• Organize, develop and maintain submittal logs and identify long lead items, along with any requirements for stored materials.  On projects with a Project Engineer assigned and available during preconstruction, this task will be delegated to the PE and overseen by the PM.
• Review change order processes and billing protocols.
• Review submittals for accuracy and compliance with specifications.
• Participate in the development of the initial master schedule with the Project Superintendent.
• Review labor requirements for Essex employees and ensure a list of labor tracking codes is distributed to supers, foremen, carpenters and laborers.
• Consult with owners, clients, design professionals and vendors to identify and address concerns and resolve project issues.

Construction:

• Monitor the performance of subcontractors, suppliers, labor and equipment.
• Maintain current project records including shop drawings, as-builts, product data sheets, phone logs, etc.
• Prepare listing of the required project submittals
• Maintain the project logs – RFI’s, submittals, change order, contingency and allowance logs.
• Work with the project superintendent to help oversee preparation of timecards, re-cording time for employees and charting labor requirements relative to estimates and coding for job cost accounting and forecasting.
• Monitor Essex labor performance.
• Prepare change proposals and track costs related to T&M work and change orders (including supervision).
• Prepare and source pricing for owner or design team as requested during construction
• Identify errors and/or omissions in construction documents and assist in securing corrected information via RFI’s.
• Review and prepare RFI’s for submission to the project design team.
• Review subcontractor and supplier cost claims along with the Project Superintendent for validity and conformance with the project documents and the subcontract or purchase order.
• Track submittals, shop drawings and PCO’s between subcontractors, suppliers, architects and owners.
• Conduct weekly internal Essex build team meetings.
• Conduct weekly project Owner, Architect, Contractor (OAC) meetings.
• Prepare agendas and review meeting minutes.
• Present updated RFI logs, submittal logs and PCO logs.
• Prepare/present change proposals and obtain appropriate signatures.
• Review job cost and transaction reports and submit corrections as required.
• Review subcontractor monthly pay requests for accuracy, completeness and accurate percent complete.
• Review Essex pay applications prior to submission to the owner.
• Prepare and code purchase orders and request appropriate MSDS sheets.
• Oversee maintenance of all job files.
• Review job cost reports weekly and prepare and present the Project Status Report (PSR) to President, Vice President, and CFO monthly.
• Note: For projects that have a Project Engineer, the creation, tracking, and logging of RFI’s, submittals, and long lead items will be delegated to the PE and overseen by the PM.

Contract Closeout:

• Assist in successfully closing out a project in a timely, efficient manner to the satisfaction of the design team and the owner:
• Oversee completion of O&M Manuals.
• Oversee punch lists and monitor completion of all punch list items and assist Project Superintendent with the Architect and other project stakeholders.
• Participate in Project Debriefs.
• Assist with closeout procedures and documents.
• Ensure certificates of substantial completion are obtained and ensure the closing out of all permits.
• Ensure that all “as-builts” are properly prepared and presented.
• Review survey results from owners, design teams and construction partners.
• Be aware of 11- and 23-month letters and issues arising from those inspections.

Minimum Job Requirements and Qualifications:  

• Problem solving and critical thinking skills.
• Excellent written and oral communication skills.
• Strong interpersonal and influential skills.
• Time management and organizational skills.
• Ability to build relationships with team members.
• Ability to perform work accurately, completely and in a timely manner.
• Knowledge of building processes, practices and techniques in commercial, multi-family residential, institutional and industrial building construction.
• Ability to understand plans and specifications.
• Ability to understand and meet the requirements of the Prime Contract with the Owner.
• Familiarity with job-costing, scheduling and estimating.
• Knowledge of project controls, subcontractor/supplier relations, cost controls and sequencing strategies.
• Ability to establish priorities, work independently and proceed with objectives with limited supervision.
• Ability to work under pressure and in a fast-paced environment.
• Ability to handle and resolve recurring problems with clients, manufacturers, vendors, subcon- tractors and owners.
• Decision-making ability coupled with the ability to establish good working relations with a variety of and a broad range of professionals, craftspeople and others.
• Ability to work as a team player with project team members including Essex staff, architects and owners.
• A good sense of humor along with a desire to mentor and train others.
• Proficient in various software programs including, but not limited to MS Office/Project suite, Bluebeam, CMIC, Tenna and Procore.
• Ability to motivate and drive results.

Education & Experience:

• Bachelor’s Degree
• Ten or more years in the commercial construction industry
• Five or more years of direct commercial construction project management

License And Certification Requirements:

• CSI: CDT, CCCA preferred
• Valid Driver’s License
• OSHA 10

Work Environment:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: 

• Often splits time between an office setting and construction job sites.
• Exposure to various weather conditions when working outdoors.
• Sometimes they are required to work in buildings without heating or air conditioning.
• Often construction sites are noisy and sometimes hazardous.

Physical Demands:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

• Alternate sit/stand or walk at will including walking and/or standing for extended periods, often on uneven terrain
• Navigating commercial construction jobsites
• Climbing Ramps/Stairs or scaffolding to inspect work
• Communicating Verbally
• Keyboarding
• Kneeling
• Lifting/Carrying up to thirty pounds

Please go to our company website and apply using the link below:

BambooHR