Grants Coordinator

The Grants Coordinator supports public and private funding opportunities through prospecting, proposal and budget development, donor management, and sub award management. The role involves pre- and post-award activities to prepare and submit institutional proposals, working collaboratively with leadership, development, finance, and program staff.

Responsibilities

• Support prospecting for new opportunities, preparation of letters of inquiry, proposals, budgets and reports to local foundations and other potential private donors.
• Lead concept note, proposal, and budget development ensuring log frames, program design, and narrative meet high quality standards.
• Write key proposal sections and edit and incorporate input from team members.
• Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs.
• Coordinate grant opening and closing meetings for each grant in portfolio.
• Modify final budgets as requested by donor and Site Director/program lead and communicate with Finance and Resource Acquisition and Management (RAM).
• Be a local subject expert for IRC’s Business Development Standards.
• Work closely with Finance, Site Director, and program staff to prepare interim and final reports to grantors.
• Promote and participate in initiatives to build team engagement, inclusion, and cohesion.
• Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and promote IRC values and adherence to policies.

Requirements

• Undergraduate degree/certificate in non-profit management or a related field or comparable work experience.
• Three+ years of professional experience in proposal writing, log frame development, and budget management preferred.
• Familiarity with refugee resettlement and immigration support services such as social work, mental and physical health, economic empowerment, and workforce development is a plus.
• Ability to work autonomously while working collaboratively with different teams to meet deadlines.
• Excellent writing, research, and organizational skills.
• Self-directed but with strong interpersonal skills and the ability to work well within a team.
• Proficiency in Microsoft Office applications, cloud-based applications, project management apps, familiarity with Asana a plus.
• Excellence in written and spoken English.
• Ability to deliver high quality products against a tight schedule.
• Familiarity with the Northern California non-profit/philanthropy environment a plus.

Skills

• Proposal Writing
• Log-Frame Development
• Budget Management
• Donor Management
• Sub Award Management
• Refugee Protection Knowledge
• Immigration Support Services
• Social work knowledge
• Economic Empowerment
• Workforce Development
• Microsoft Office Suite
• Cloud Applications
• Project Management Tools
• Asana
• Research Skills
• Organizational Skills
• Written Communication
• Verbal Communication
• Public and Private Funding Prospecting

Languages

English