Extension Program Coordinator - Admin & Travel Support

TITLE: Program Coordinator Extension DEPARTMENT: College of Agriculture, Community, and the Sciences REPORTS TO: Program Leader EFFECTIVE DATE: TBD EMPLOYMENT STATUS: Full-time EMPLOYMENT CLASSIFICATION: Exempt PRINCIPAL PURPOSE OF JOB: Program Coordinator Extension, under the direct supervision of the Chair/Administrator/Program Leader, performs a variety of secretarial duties to support Extension projects and personnel. Supports the chair/administrator/program leader’s office, faculty and personnel: makes travel arrangements and assists on travel documents. This position would also create requisitions, and conduct research for pricing of supplies and equipment. Additional duties include, processing forms, performing data entry, and establishing and maintaining records. Enters data, drafts, edits, revises, and prints letters, tables, reports, and other materials for the unit. SCOPE OF RESPONSIBILITY: Program Coordinator Extension, under the direct supervision of the Chair/Administrator, performs a variety of secretarial duties to support Extension projects and personnel. Supports the chair/administrator’s office, faculty and personnel: makes travel arrangements and assists on travel documents. This position would also create requisitions, and conduct research for pricing of supplies and equipment. Additional duties include, processing forms, performing data entry, and establishing and maintaining records. Enters data, drafts, edits, revises, and prints letters, tables, reports, and other materials for the unit. Work includes the exercise of discretion and independent judgment with respect to matters of significance. ESSENTIAL JOB FUNCTIONS: Supports the Chair/Administrator’s office by performing administrative duties to help the office run smoothlyMakes travel arrangements and assists on travel documentsResearches pricing for supplies and equipment, creates and processes requisitionsPerforms a wide variety of typing assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.Daily interactions with KSU students, staff, and facultyCreates and distributes correspondence, reports, and other documentsAssists with creating and maintaining frequent publications for community and partnersPerforms data entry and maintains files, database, and record retentionMaintains budgets and accountsCreates and processes requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and studentsPerforms other duties as assigned OTHER DUTIES: The position will conduct other duties as required. QUALIFICATIONS: Bachelor degree and the equivalent of 3 years of experience of related duties and responsibilities specified. Licensing and Certifications : None. KNOWLEDGE, SKILLS, and ABILITIES: Organizing and coordinating skills.Ability to create, compose, and edit written materials.Ability to work with diverse faculty, staff, students, and College stakeholders.Knowledge of supplies, equipment, and/or services ordering and inventory control.Word processing and/or data entry skills.Ability to maintain confidentiality of records and information.Ability to communicate effectively, both orally and in writing.Ability to maintain calendars and schedule appointments.Records maintenance skills.Ability to understand and follow specific instructions and procedures.Ability to perform simple accounting procedures.Skill in the use of operating basic office equipment.Receptionist skills. PHYSICAL REQUIREMENTS :Work is normally performed in a typical interior/office work environment.No or very limited physical effort required.No or very limited exposure to physical risk.Internal Candidates are Encouraged to Apply Applicants mustbe authorized towork for any employer in the United States.At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. “The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs.” #J-18808-Ljbffr