Accounts Payable Coordinator

Job Title: Accounts Payable CoordinatorJob Description The Accounts Payable Coordinator supports the finance function by managing invoicing, payments, credit, and collections activities in a manufacturing environment. This role creates and processes customer invoices, maintains accurate accounts receivable records, monitors credit limits, and prepares financial reports. The coordinator works closely with internal teams, customers, and external partners to resolve billing issues, ensure timely collections, and uphold established credit policies and procedures. Responsibilities Create accurate invoices for customer shipments and ensure they reflect correct pricing, quantities, and terms. Investigate billing discrepancies, identify root causes, and work directly with customers to resolve issues in a timely and professional manner. Process and post daily payments to customer accounts by entering information into a ledger or accounting software system. Process credit card payments and prepare and make bank deposits for customer receipts. Establish and periodically review credit limits for new and existing customers in line with organizational guidelines. Develop and maintain credit policies, procedures, and guidelines in conjunction with directives from the Corporate Controller. Manage credit and collection operations, including sending bill reminders and communicating directly with customers via phone, fax, mail, or email. Initiate formal collection procedures on delinquent accounts, including coordinating with the internal collections department or third-party collection agencies. Advise management on the status of past due accounts, potential risks, and any emerging issues or trends. Generate monthly, quarterly, and annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity, including active accounts, account status, and collection costs. Maintain accurate and up-to-date customer file information and related data in the accounts receivable system. Perform special research projects and tasks, such as reviewing payment trends, creating outstanding invoice reports, running accounts receivable reports, and updating or adding customer profiles in the AR system. Collaborate with internal teams to support continuous improvement of accounting processes and controls. Perform other duties as assigned to support the accounting and finance department. Essential Skills Minimum of an associate’s degree in accounting. 3 to 5 years of on-the-job accounting experience, or an equivalent combination of education and experience. Knowledge of accounting practices in a manufacturing environment. Experience with accounts payable, accounts receivable, invoicing, reconciliation, and three-way matching. Previous experience working with ERP systems; experience with Syteline is preferred. Working knowledge of accounting, database, and other manufacturing software. High level of attention to detail to ensure accuracy in financial records and reports. Strong organizational skills to manage multiple tasks and priorities. Ability to work on multiple priorities under stringent deadlines. Strong interpersonal skills and ability to work effectively in a team-oriented environment. Intermediate to advanced proficiency in Microsoft Word and Excel, particularly spreadsheets. Strong math skills with the ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as perform addition, subtraction, multiplication, and division. Ability to read and interpret documents necessary for accounting and business operations. Ability to write routine reports and business correspondence clearly and professionally. Ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels using tact and diplomacy. Successful completion of a 90-day probationary period, demonstrating performance and fit for the role. Additional Skills & Qualifications Experience in both receivables and payables functions in a manufacturing setting. Familiarity with developing and implementing credit policies and procedures. Comfort working with ERP systems and generating financial and AR reports. Ability to analyze payment trends and provide insights to support decision-making. Demonstrated reliability and accountability in handling financial information and customer accounts. Work Environment This is an in-office position based at a port-area location, requiring daily on-site presence. The role operates in a professional office environment within a manufacturing organization, using ERP systems such as Syteline, accounting software, databases, and Microsoft Office applications, particularly Word and Excel. Work is typically performed during standard business hours, with periods of heightened activity and stringent deadlines tied to billing cycles, reporting periods, and collections efforts. The position involves frequent interaction with internal departments, customers, and suppliers, requiring a professional appearance and demeanor appropriate for an office setting. Job Type & Location This is a Contract position based out of Port Clinton, OH. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Port Clinton,OH. Application Deadline This position is anticipated to close on Sep 16, 2026. About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr Talentify