Project Support 1 4P/159

Project Support Specialist

Job Summary

The Project Support Specialist plays a vital role in assisting project teams to achieve their goals efficiently. They collaborate with project managers, team members, and stakeholders to ensure smooth project execution and timely delivery .
Key Responsibilities
Documentation & Coordination

• Maintain project documentation , including schedules, meeting minutes, and progress reports.
• Coordinate meetings , track action items, and follow up on deadlines.

Resource Management

• Assist in resource allocation , ensuring the right personnel are assigned to tasks.
• Monitor resource availability and help resolve conflicts.

Risk Management

• Identify project risks , assess their impact, and propose mitigation strategies.
• Work closely with the project manager to minimize risks.

Communication

• Facilitate communication among team members, stakeholders, and external partners.
• Ensure all parties are informed about project updates and changes .

Quality Assurance

• Review project deliverables for quality and adherence to standards.
• Address any discrepancies promptly.

Budget Tracking

• Assist in tracking project expenses , maintaining budget records, and ensuring financial compliance .

Qualifications
Education

• Bachelor's degree in Business Administration, Project Management, or a related field.

Experience

• 0 - 5 years of experience in project coordination or support roles (preferred).

Skills

• Excellent organizational skills
• Strong attention to detail
• Effective communication skills
• Proficiency in project management tools (e.g., Microsoft Project, Jira)
• Ability to multitask and prioritize