Administrative Assistant (Temp-to-Hire)

Job Description

Job Description

Administrative Assistant (Temp-to-Hire)

Location: Raleigh, NC 27604
Schedule: Onsite, 40 hours/week
Core Hours: 8:00 AM – 5:00 PM (some flexibility with start and end times)
Pay Rate: $20.00 - $22.00/hour

Travel Coordination Experience Required

We are seeking an experienced Administrative Assistant for a temp-to-hire opportunity supporting a busy professional environment. Candidates must possess strong administrative skills and extensive travel coordination experience. Hands-on experience managing complex business travel through Sabre or Concur is a non-negotiable requirement for this position.

The ideal candidate will be highly organized, proactive, detail-focused, and capable of managing multiple priorities while providing exceptional administrative support.

Position Overview

This role is responsible for supporting daily operational and administrative functions while coordinating both domestic and international travel arrangements. Success in this position requires strong communication skills, sound judgment, and the ability to work independently in a fast-paced environment.

Primary Responsibilities

Administrative Support

• Manage Outlook calendars for portfolio team members, schedule meetings, and coordinate meeting logistics
• Prepare, edit, and proofread correspondence, reports, and other business documents
• Maintain accurate records and files within the Backstop CRM system
• Support invoice processing activities, including account reconciliation and record verification
• Ensure documentation is maintained accurately and tasks are completed within established timelines
• Utilize Microsoft Outlook, Word, Excel, PowerPoint, and web-based systems to support daily operations

Travel Coordination

• Arrange domestic and international travel, including airfare, lodging, and ground transportation
• Develop and manage complex international travel itineraries
• Resolve travel-related issues and provide effective solutions when changes arise
• Promote awareness of cultural considerations and travel security requirements for international travelers
• Prepare Budget Division Authorizations (BDAs) and travel reimbursement documentation
• Ensure all travel arrangements adhere to company policies and procedures

Required Skills & Competencies

• Strong organizational and office administration capabilities
• Excellent written and verbal communication skills
• Ability to effectively manage competing priorities and work independently
• Strong customer service mindset with the ability to interact professionally with diverse groups
• Knowledge of international travel requirements, including passports, visas, and immunizations

Qualifications

• 3-5 years of administrative support experience
• Minimum of 2 years coordinating high-volume international business travel using Sabre or Concur (required)
• Sabre or Concur travel booking experience is mandatory and required for consideration
• Strong knowledge of geography and international destinations preferred
• High school diploma or equivalent plus 4 years of administrative experience, OR an associate degree plus 2 years of related experience, OR an equivalent combination of education and experience

Key Requirement: Candidates must have recent experience coordinating complex domestic and international business travel within Sabre or Concur . This experience is essential and cannot be substituted with general administrative or travel booking experience.