Administrative Assistant
Shambaugh
Contracts Administrative Assistant Shambaugh is looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts. Essential Duties & Responsibilities Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases Scan, copy, and mail contracts and keep records as needed on the status of projects Maintain accurate electronic records of all contracts Research and retrieve archived documents Maintain confidentiality Send emails as needed to internal customers to follow up or acknowledge information that is needed Request COI's for new Clients and Maintain COI's for existing Clients Submit Monthly Hours for appropriate Clients Complete all Owner Client Specific Information - if applicable Make sure our grades with Clients are B's and above Get help from appropriate people as needed Other duties as requested Qualifications Proficiency in computer usage and above basic Microsoft Office & Windows skills required Experience with AS400 a plus Communication, planning, organizational skills via verbal, written, and electronic mediums Quality Control skills accuracy and thoroughness Quantity strong work ethic, able to multi-task and quickly shift priorities Regular and reliable attendance, including the ability to work extended hours and weekends as required Shambaugh
Vacancy posted 5 days ago
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