Medical Records Clerk

Details

Client Name
NYC Health + Hospitals / Metropolitan

Job Type
Travel

Offering
Non-Clinical

Profession
Non-Clinical

Specialty
Clerk

Job ID
35530919

Job Title
Medical Records Clerk (000323)

Weekly Pay
$841.28


Shift Details

Shift
Day - 7x5 - 09AM

Scheduled Hours
35


Job Order Details

Start Date
08/24/2026

End Date
10/31/2026

Duration
10 Week(s)


Job Description
Job Title: Medical Records Clerk
Profession: Medical Records Clerk
Specialty: -
Duration: 10
Shift: 9:00 AM - 5:00 PM
Hours per Shift: 7
Experience: 1+ year of experience working directly with paper medical records
License: -
Certifications: -
Must-Have:
- Typing speed of 40 WPM or better with high accuracy
- Working proficiency in Excel, including entering data, sorting, and filtering
- Proven accuracy in data entry and comfort with repetitive detail work
- Ability to maintain strict confidentiality


Description:
Assemble medical record documents following established guidelines.
Answer phones.
Ensure year band is placed in all medical records for appointments and open medical record for new patients.
File medical records in terminal digit order and open additional volumes as needed.
Pull and prepare medical records for next day appointments.
Pull and file x-ray films as needed.
Print daily pull slips, progress notes, and other daily forms.
Prepare, scan, and index legacy paper medical records into the electronic health record.
The role requires working knowledge of how a paper medical record is organized.
Identify document types on sight.
Solid typing, data entry, and spreadsheet skills are essential.
Prepare records for scanning: remove staples and clips, repair torn pages, sort and batch by document type.
Identify and separate document types within a paper chart.
Document types include face sheets, H&Ps, operative reports, progress notes, nursing documentation, orders, consents, lab, imaging results, and discharge summaries.
Scan records at production volume and verify image quality, orientation, page counts, and completeness.
Index each document to the correct patient, encounter, date of service, and document type.
Review scanned output for errors and rescan or reindex as needed.
Enter and maintain batch, volume, and exception data in tracking spreadsheets.
Flag illegible pages, missing documents, and misfiled material.
Handle all protected health information in accordance with HIPAA and hospital policy.


Skills:
One year experience required.
Demonstrated ability to recognize and correctly classify medical record document types.
Preferred:
Prior HIM or document imaging experience in a hospital setting.
Familiarity with electronic health record systems.
Knowledge of medical terminology.


Physical Requirements:
Ability to lift and carry record boxes up to 25 lbs.
Ability to stand, bend, and reach for extended periods.


Education:
High School Diploma or equivalent.


Client Details

Address
1901 1st Avenue

City
New York City

State
NY

Zip Code
10029


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