Program Coordinator

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program. This position will also represents the Office of Professional Development and Accredited Continuing Education in interactions with faculty, departments, healthcare professionals, institutional partners, and other stakeholders.

Major/Essential Functions

• Prepare, review, maintain, and organize accreditation documentation and activity records to ensure completeness, accuracy, and compliance with Joint Accreditation and departmental requirements.
• Coordinate logistical and operational requirements for live, virtual, hybrid, and educational activities such as registration, faculty coordination, participant communications, attendance, technology, materials, and evaluations.
• Complete post activity requirements: attendance reconciliation, learner credit documentation, evaluations, outcomes data, required reporting, and activity closeout.
• Develop, test, implement, and evaluate outcomes measurement tools and surveys to assess changes in knowledge, competence, performance, and, when applicable, patient or healthcare outcomes.
• Work with institutional departments, activity planners, and other stakeholders to identify and assess professional practice gaps and educational needs that may be addressed through continuing professional development.
• Help with the development, implementation, maintenance, and evaluation of enduring educational materials and digital learning resources.
• Assist with reports, audits, and reaccreditation documentation.
• Communicate accreditation requirements, timelines, responsibilities, and processes to activity planners, including faculty, departmental contacts, and other stakeholders.
• Aid in tracking activity expenses, reconciling financial records, and maintaining documentation related to program budgets and expenditures.
• Maintain current knowledge of Joint Accreditation requirements, continuing education standards, adult learning principles, and emerging practices.

Schedule Details

Must be available to work occasional early mornings, evenings, and weekends as needed to support educational activities, conferences, and special events.

Preferred Qualifications

• Bachelor's degree in education, communication, healthcare administration, or a related field.
• Experience coordinating or producing educational activities for professionals.
• Experience and/or knowledge of adult learning principles and supporting continuing professional development or accredited continuing education activities.
• Experience using digital communication in higher education.
• Experience coordinating and executing CME events.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at

Occasional Duties

• Maintain an accurate log of checks and other payments received by the office.
• Assist with special projects, office events, accreditation related initiatives, and other program.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at

Introduction

Nationally recognized as a Great College to Work For , TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.