Office Assistant

The Administrative Assistant is responsible for supporting officeoperations. This involves, but is not limited to, providing administrative support, related procedures, understanding and enforcing office policy, calendar management, assisting with travel and reconciliation, scheduling appointments, greeting guests and providing hospitality, and assisting with events. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Answering phones and tracking high priority items such asemails, meetings, etc. Assists the Development staff with scheduling appointments andmeetings. Supports maintenance of the master calendar for meetings,conference room bookings, golf cart reservations, and events. Monitors inventory and orders office supplies and equipmentwhen necessary. Greet guests and provide hospitality. Strictly adheres to Liberty University policies, representingthe University in an exemplary manner. Works effectively as a team member, embracing and fosteringLU’s Christian model and Mission – Training Champions forChrist. Ability to articulate and defend the unique Christianeducational mission and vision of Liberty University and itssubsidiaries to a wide variety of individuals and groups. Tier 2 Assist with travel arrangements for the development staff. Reconcile p-card transactions. Assist with planning development events both on and offcampus. Drafting correspondence, creating basicspreadsheets/reports. Senior Assists three Vice Presidents with scheduling appointments andmeetings, answering the phone, and tracking high priority items,and booking travel (air, vehicle rental, hotel, and meeting/eventplanning as needed) Interacts with internal departments and outside entities Arranges donor events both on and off campus Supports processing of signoffs and necessary budget paperworksuch as requisitions, budget amendments, contracts and expensereports, etc Assists in the management of the budget of the VP’s specificareas SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS AND CREDENTIALS Education and Experience Tier 1 High School Diploma 2+ years’ experience required Excellent communication and organizational skills Knowledge of Microsoft Office products including MicrosoftWord, Excel and Outlook. Detail oriented Tier 2 Associate’s degree or minimum 4 years’ equivalent experience inprofessional setting with administrative responsibilities. Proficient in Microsoft Office products particularly Word,Excel, Outlook and Power Point. Previous event planning experience. Senior Bachelor’s degree in business-related discipline or 5+ years’equivalent experience in a professional role with administrativeresponsibilities. Knowledge of Banner, CRM systems Knowledge of Development as it relates to Higher Education Excellent Computer skills ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THEJOB Communication and Comprehension Ability to effectively communicate both verbally and in writingto convey clear, well articulated information. Ability to understand, speak, and write English in order toconvey messages and correspond in an articulate and professionalmanner. Always expected to maintain confidentiality and discretion Display professionalism, maturity and tact. Possess public communication skills that allow professionalrepresentation of Liberty University. Strong organizational skills. Computer skills. Problem Solving Intuitively able to reason, analyze information and events, andapply judgment in order to solve problems of both a routine andcomplex nature. Physical and Sensory Abilities May be required to travel across campus and within the LUcampus/community. May be required to sit to perform deskwork or type on akeyboard. Regularly required to hear and speak in order to effectivelycommunicate orally. Regularly required to stand, walk, and climb stairs to moveabout the campus. Handle materials, reach overhead, kneel or stoop in order toconduct business. Regularly lift 10 or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform theessential functions of this position is a climate-controlledsetting. It is well lighted, and the noise level is moderate.Working environment may include facilitation of events outdoorsoccasionally. Driving Requirements If the employee is required to travel in performing the duties andresponsibilities of the position, the use of one’s personal vehicle(or LU vehicles) may be required for travel. Proof of a validdriver’s license, an acceptable DMV record, LU Driving Approval,and liability insurance is required when driving in the performanceof the employee’s position. Time Type Full time Location Onsite Pay Range Compensation is determined based on factors such as qualifications,experience, education, skills, and certifications, along withUniversity needs and external market conditions. Market benchmarksmay be used, as appropriate, in combination with internal equity toensure pay is fair and aligned with the broader compensationstructure. The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. $15.38 - $18.27 The University is an Equal Opportunity Employer. We believe itis our moral and legal obligation to meet the responsibility offensuring that all management practices regarding employees areconducted in a nondiscriminatory manner. In compliance with TitleVII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting forall job classifications will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including state of employment protectedclasses. It is, therefore, our policy and intention to evaluate allemployees and prospective employees strictly according to the requirements of the job. All personnel related activities such ascompensation, benefits, transfers, job classification, assignments,working conditions, educational assistance, terminations, layoffs,and return from layoffs, and all other terms, conditions andprivileges of employment will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including all applicable state ofemployment protected classes. The University is a Christianreligious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiringpractices and EEO discrimination practices are in full compliancewith both federal and state law. Federal law creates an exceptionto the “religion” component of the employment discrimination lawsfor religious organizations (including educational institutions),and permits them to give employment practice preference to membersof their own religious beliefs. #J-18808-Ljbffr