Events Coordinator

Position Overview

The Events Coordinator will coordinate and execute events across all venues within the group, with a primary focus on securing large-party bookings, private events , and brand activations. This role works closely with the Marketing & PR Director to align event strategy with brand positioning, marketing initiatives, guest experience standards, and revenue goals.

This position is part of an award-winning hospitality group operating multiple acclaimed bars recognized by both North America’s 50 Best Bars and World’s 50 Best Bars.

Key Responsibilities

• Secure, manage, and grow large-party reservations and private event bookings across all venues
• Respond to, qualify, and convert inbound event inquiries into confirmed business
• Build and maintain relationships with corporate clients, liquore brand partners, concierge teams, hospitality contacts, and repeat guests
• Facilitate venue walk-throughs in coordination with onsite management teams
• Work directly with guests to plan and execute large-party and private events
• Assist in planning and executing brand activations, guest bartending shifts, tastings, collaborations, popups, and special programming
• Proactively identify and pursue opportunities to market private events , large-party experiences, and venue buyouts across all venues

• Coordinate all event logistics from initial inquiry through execution
• Maintain event calendars, contracts, floor plans, BEOs, and booking systems
• Liaise with General Managers, bar teams, culinary teams, and operations staff to ensure seamless event execution
• Order and coordinate event add-ons including décor, rentals, entertainment, gifting, and branded materials as needed
• Ensure all events align with company brand standards and award-winning hospitality expectations
• Track event performance, guest feedback, reporting, and revenue contribution across all venues

• Review reservations for each location daily, with visibility maintained at least two weeks out
• Reconfigure reservations and floor plans to maximize cover counts and optimize service flow
• Monitor cancellations and adjust inventory as needed to recapture business opportunities
• Enter and manage all large-party reservations within RESY
• Update reservation settings for seasonal programming, holidays, and special events
• Create, maintain, and adjust floor plans based on operational needs

• Maintain all aspects of the platform including menus, packages, pricing, photos, and event details
• Respond promptly to all large-party and private event inquiries
• Prepare and distribute accurate and up-to-date BEOs to each respective venue
• Update menus and event collateral on all platforms as needed
• Coordinate printing and delivery of menus and event materials to venues

• 3–5 years of relevant experience in hospitality events, event sales, reservations, or a similar client-facing role.
• Strong communication, hospitality sales, and client relationship management skills
• Highly organized with exceptional attention to detail
• Ability to multitask and thrive in a fast-paced hospitality environment
• Experience with RESY, Tripleseat, or similar hospitality/ event management platforms a plus
• Flexible schedule including nights, weekends, and holidays as required by events and operations
• Passion for hospitality, guest experience, food & beverage, and culture-driven brands
• Interest in working within a high-performance, award-winning hospitality environment