Administrative Assistant

Job Description

Job Description

The Administrative Assistant plays a crucial role in supporting a small team of 4 members by managing daily office operations and ensuring effective communication internally and with external clients and vendors. This position involves reception management, document preparation with a focus on client correspondence and financial records, schedule coordination using Microsoft Outlook, data entry, and maintaining organized office records to promote smooth workflows. Flexibility in hours, including some full days, is required to meet business needs.

Responsibilities

• Manage reception area and greet visitors professionally
• Prepare and organize client correspondence and financial documents using Microsoft Word
• Coordinate scheduling and appointments for team members via Microsoft Outlook
• Facilitate communication between departments, clients, and vendors
• Maintain and organize office records and files
• Perform accurate data entry and maintain databases using Excel and QuickBooks
• Oversee general office organization to support efficient workflows
• Interact frequently with clients to support their needs and inquiries

Preferred Qualifications

• 3+ years’ experience in office administration
• High school diploma or equivalent
• Proficiency with Microsoft Outlook, Word, Excel, and QuickBooks
• Strong data entry skills and attention to detail
• Excellent communication and organizational abilities
• Customer service and time management skills