Specialist Senior, Accounts Payable

Senior Accounts Payable (AP) Specialist

The Senior Accounts Payable (AP) Specialist is responsible for accurately and promptly entering payment data from vendor invoices into the Accounts Payable financial system, ensuring timely vendor payments, performing daily control activities, and providing backup support to the AP Supervisor. A thorough understanding of the entire AP process is essential. This role may be assigned to Pre-Approved, PO, or Non-PO processing but is expected to assist with other responsibilities as needed by management.

Essential Functions:

• Process manual wire entries with exceptional accuracy and timeliness, adhering to strict deadlines.
• Assist with daily transfers to the General Ledger (GL) and variance reporting.
• Prepare and resolve Accounts Payable (AP) control reports promptly. These reports may include, but are not limited to, signature controls, duplicate reviews, aging, recurring payments, prepayments, and invoice hold reports for banking, tolerance, and input holds.
• Prepare Daily Assignments and business day reports
• Responsible for month-end, quarter-end, and year-end closing tasks, including variance analysis, balance sheet account reconciliations, accrual reviews, and report generation.
• Collaborate with Accounts Payable leaders during internal and external audits and retrieve source documents as needed.
• Proactively communicate, collaborate, and partner with other departments, team members, and external vendors to resolve invoice and payment issues promptly, ensuring follow-through to payment.
• Adhere to and promote the company's values, strategies, policies, and compliance measures.

Knowledge, Skills & Abilities:

• Scope: Collaborate with both Shoreside and Shipboard Accounts Payable leaders during internal and external audits and retrieve source documents as needed.
• Problem-solving: Proactively communicate, collaborate, and partner with other departments, team members, and external vendors to resolve invoice and payment issues promptly.
• Impact: Adhere to and promote the company's values, strategies, policies, and compliance measures.
• Leadership:

For all roles:

• Knowledge: Understanding of workplace policies and procedures / Familiarity with team collaboration tools and techniques.
• Skills: Strong time management and organizational skills
• Abilities: Ability to maintain reliable and consistent attendance / Capacity to be punctual and meet deadlines / Ability to collaborate effectively with colleagues and work as part of a team / Demonstrated professionalism in all interactions and tasks.

Essential/Minimum qualifications:

• Bachelor's Degree in Accounting
• Preferred experience with Oracle. Possess intermediate knowledge of Microsoft Excel, Word, and PowerPoint
• Able to multi-task and work in a fast-paced environment with minimal supervision.
• Strong verbal and written communication skills. Professional business presence.
• In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.

Essential experience required:

• 3+ years preferred Accounts Payable or other related Accounting Experience.

Travel : No or very little travel likely

Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

Physical Demands : Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

This position is classified as "in-office." As an in-office role, it requires employees to work from a designated Carnival office in South Florida Monday through Thursday each week. Employees may work from their homes on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival's discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off
  • Holidays All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee's discretion.
  • Vacation Time All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
  • Sick Time All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
• Other Benefits
  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
  • Personal and professional learning and development resources including tuition reimbursement
  • On-site Fitness center at our Miami campus