Graduate Program Assistant

Staff and Administrative & Professional Faculty Applicants: Contact Human Resources at: View phone number on click.appcast.io View email address on click.appcast.io Teaching and Research Faculty Applicants: Contact Academic Affairs at: View email address on click.appcast.io Graduate Program Assistant Please see Special Instructions for more details. none Working Title Working Title Graduate Program Assistant Position Number Position Number 00308A Department Department COMPUTER SCIENCE Location Location Norfolk, VA Type of Position Type of Position Classified Type of Job Type of Job Full Time EEO Category EEO Category F Administrative Support (Clerical & Sales) Job Description This position is responsible for providing support to the Computer Science Graduate programs and to the Department Chair and the Graduate Program Directors by performing administrative and payroll functions related to the graduate programs such as appointment of graduate assistants, assistantship payroll, coordination of tuition waivers, processing applications to the programs and collecting and maintaining graduate program data. Type of Recruitment Knowledge, skills and abilities Considerable knowledge of effective customer service and problem-resolution techniques when serving diverse customers. Working knowledge of office practices and procedures. Demonstrated effective oral and written communication skills. Ability to produce documents and monitor automated processes using PC-based collaborative tools such as the Office 365 collaboration platform to include the ability to enter and manipulate data and produce reports in spreadsheet software. Ability to utilize enterprise software to gather data and carry out payroll transactions. Considerable ability at collecting, compiling and analyzing data. Ability to manage time effectively and meet multiple competing deadlines. Demonstrated ability to prioritize work and make workflow decisions. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing high quality and accurate work. Knowledge of payroll processes, procedures, and payroll terms including payroll frequency, pay dates, and pay periods. Special licenses, registration or certification None required. Education or training None Level and type of experience Considerable experience providing administrative support in a professional office setting. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Some knowledge of relevant university and state policies and procedures. Some experience working in a higher education institution. Conditions of Employment This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated. Some evening and weekend work required. Annual Salary/Hourly Rate Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 31,886 Job Requisition Number Job Requisition Number S02509 Job Open To Job Open To General Public Open Date Open Date 01/08/2024 Close Date Open Until Filled Yes Special Instructions Summary none Criminal Background Check Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page Department Home Page Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at View phone number on click.appcast.io. Alternative Hiring Process In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: , or call DARS at View phone number on click.appcast.io. Required fields are indicated with an asterisk (*). Required Documents Resume Optional Documents Yellow Layoff Form Blue Layoff Card AHP Letter If you have questions: Staff and Administrative & Professional Faculty applicants, please contact the Department of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at View email address on click.appcast.io. Last refresh: Friday July 26, 2024 04:51:21 AM #J-18808-Ljbffr ODU