Adminstrative Assistant to CEO

: Adminstrative Assistant to CEO | Willow Creek Behavioral Health | Green Bay, Wisconsin

About the Job:

*** $24 per hour and up based on education and experience. *** The Administrative Assistant provides administrative support to CEO or management team to ensure efficient operation of the facility by conducting research, preparing reports, handling information requests and performing clerical functions such as filing, preparing correspondence, answering phone calls, receiving visitors, arranging conference calls, ordering supplies and other program materials, and scheduling meetings.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas. Completes expense reports;
• Composes and prepares correspondence.
• Coordinates collection of data required for various reports.
• Sets up and maintains files and meeting minutes.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others. May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.
• May be responsible for accurate and timely physician and other provider credentialing. Maintains contract files.

ADDITIONAL RESPONSIBILITIES:

• Complies with organizational policies, procedures, performance improvement initiatives and maintains regulatory and industry standards.
• Maintains regular and reliable attendance.
• Accepts responsibility for professional growth and development of self and attends all mandatory facility in-services and staff development activities as scheduled.
• Maintains professionalism and confidentiality of facility employees and patients.
• Performs other duties as assigned.

CULTURAL EXPECTATIONS:

• Honesty: Works with integrity and fairness.
• Competence: Strives to be the best and hold selves accountable.
• Perseverance: Meets challenges with the resolve to succeed.
• Passion: Cares about what we do, each other and who we serve.
• Respect: Honors the human dignity of everyone we work with.
• Teamwork: Succeeds, and have fun, by pulling together.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School Diploma or equivalent required. Associates degree preferred.
• Three or more years of experience supporting Executives, preferably in a medical facility environment.
• Must possess the ability to multitask, prioritize deadlines, works well in both a team environment and independently and have good organizational skills.
• Excellent communications and interpersonal skills required.
• Skills with Microsoft Office products, telephone systems, office equipment

Why Willow Creek Behavioral Health?Willow Creek Behavioral Health offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Willow Creek Behavioral Health is an EOE.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.