Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support daily financial and administrative operations for a property-focused office in Blaine, Minnesota. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable balancing accounting tasks with general office and property support. The role includes invoice processing, lease record maintenance, deposit preparation, and routine site inspections to help keep operations running smoothly.

Responsibilities:
• Receive incoming mail, apply date stamps, and distribute documents to the correct internal folders or teams.
• Record check payments in tracking logs, prepare deposits, and ensure funds are submitted accurately and on time.
• Review vendor invoices, assign appropriate coding, enter payable information into Sage, and maintain organized digital and physical records.
• Generate rent invoices for distribution and coordinate outgoing mail related to tenant billing.
• Update lease information in Sage PM by entering new agreements and revising existing tenant records as changes occur.
• Provide day-to-day office support, including ordering workplace materials and helping maintain an organized administrative environment.
• Conduct scheduled walkthroughs of properties to identify maintenance or appearance concerns and communicate follow-up needs.
• Inspect restrooms at designated buildings each week, note supply or cleanliness issues, and document or report concerns for corrective action.
• Track inventory for restroom and office supplies, coordinate replenishment orders, and monitor recurring vendor deliveries and related billing.
• Maintain lease files in both physical and electronic formats and assist with property management projects and other assigned operational tasks.• At least 1 year of experience in an accounting, administrative, or property support role.
• Working knowledge of accounts payable, accounts receivable, and basic bank reconciliation procedures.
• Experience coding invoices and entering financial data with a high level of accuracy.
• Familiarity with accounting or property management software such as Sage and QuickBooks.
• Understanding of lease administration and the ability to maintain contract and tenant records.
• Strong organizational skills with the ability to manage recurring tasks, documentation, and supply coordination.
• Clear written and verbal communication skills for reporting issues and supporting office operations.