Office Admin | Irvine, Exhibits and Events

Who We Are

We’re Pinnacle — an experiential marketing house. Strategists, creatives, builders, and your future besties, all fueled by the same pursuit: we’re never satisfied . Our name is an ambition. We chase down the next “holy smokes, they actually did that” moment. And then, we do it again.

The Role

We are recruiting for a high powered, extra resourceful, incredibly organized and all around rad Office Administrator to wrangle the exciting, fast-paced chaos in our Irvine, California facility.

What You’ll Do

• Keep the building humming behind the scenes—paper stocked, printers ready, coffee brewing, and supplies on hand
• Coordinate shipping and mail, including preparing labels, handling deliverires, and reviewing FedEx invoices
• Monitor inventory and order office, kitchen, and coffee supplies so that we have what we need when we need it
• Coordinate some building and equipment repaires, replace printer toner, and work with vendors for copier, phone, janitorial, and other facility services
• Take ownership of the role and pride in the space – notice what needs attention, jump in where you can help, and bring a positive, collaborative approach to the people around you
• Provide a variety of administrative support to our sales, HR, and operations teams, including data entry, database updates, and responding to client and account team requests
• Prepare conference rooms for client visits and meetings, including refreshments, supplies, and tidying up afterward
• Answer phones, respond to general inquiries, and welcome clients and visitors with a friendly, helpful approach
• Process routine purchasing requests and purchase orders, and help maintain accurate inventory records
• Book travel and assist with arrangements for employees and project teams
• Keep shared spaces clean, organized, and welcoming, including kitchens, conference rooms, and common areas
• Plan our employee parties, events, and team lunches
• Help create and share office communications, with opportunities to dabble in creative projects

Who You Are

• You’ve got strong administrative and organizational skills and enjoy keeping things on track in a busy, fast-paced office
• You’re all about the details. You double check, triple check, and catch the little things before they become bigger things
• You can pick up where you left off after a phone call, delivery, or “quick question” – and manage your time to meet multiple deadlines
• You bring at least two years of administrative experience, and you actually love this kind of work!
• You know your way around Microsoft Office (Word, Excel, Outlook and presentation programs); familiarity with Adobe Creative Suite
• You keep your cool when things get hectic and know that confidential information stays confidential
• You’re a clear, friendly communicator—whether you’re writing an email, answering the phone, or helping someone in person
• You’re dependable, competent, helpful, and ready to pitch in, we can count on your to be here and ready to go, Monday-Friday, 8:00 am to 5:00 pm

Not For You If…

• You need someone else to organize your day and remind you of deadlines
• Answering phones, restocking coffee, or tidying shared spaces feels beneath you
• You aren’t open to feedback or learning from mistakes
• Details and proofreading feel like unnecessary extras
• You prefer a quiet, predictable workday with few interruptions
• You don’t particularly enjoy administrative work—because around here, it’s the heart of the job!

We look forward to hearing from you!