Administrative Assistant

Vital Records Assistant

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)! Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Tryfacta is seeking a Vital Records Assistant for our client in Las Vegas, NV 89107, USA. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please apply now.

Position Title: Vital Records Assistant

Location: 280 S Decatur Blvd, Las Vegas, NV 89107, USA

Duration: 6 months

Work Schedule: 40 hours/wk. M-Th, 7am 5:30pm. Two 15-minute breaks and one 30-minute lunch.

Pay rate: Fixed or Range where applicable

Job Definition: Responsible for providing assistance to the public with acquiring birth certificates, death certificates and other vital records; provides a wide variety of clerical and administrative support duties for the Southern Nevada Health District's (District) Vital Records department; and performs related duties as assigned.

Essential Functions & Duties:

• Completes transactions with customers for vital records services; operates cash drawer to receive accepted forms of payments; balances cash drawer daily; produces daily cashiering reports.
• Acts as Deputy Registrar under the direction of the District Health Officer and State Registrar of Vital Statistics. (NRS 440.190)
• Issues birth and death certificates in accordance with state laws and regulations; assists with the completion of affidavits.
• Informs parents of their rights and responsibilities and witnesses the signing of Declaration of Paternity and other legal documents.
• Reviews death certificates for completeness, cause of death, medical terminology and necessary signatures pursuant to local, state and federal mandates.
• Creates certified copies of death certificates to be distributed to funeral homes, customers, coroner's office and vital records department.
• Provides program support duties such as assisting customers in person, electronically, and on the telephone; answers telephones, takes messages and relays information to others as requested by the supervisor.
• Performs data entry into vital records system.
• Provides routine administrative support; maintains records and files; enters data in computer equipment/software; summarizes data as required for reports; searches specific online sites for factual information as directed.
• Interacts with other agencies; schedules appointments and arranges meetings.
• Performs related duties and responsibilities as assigned.

To be considered for this position, you should have:

Skills, Education, or Experience:

• High school diploma or equivalent and one (1) year of clerical or administrative support work experience.
• Healthcare, public health, or similar experience is preferred.

Knowledge, Skills, and Abilities:

• Record keeping principles and practices.
• Correct business English, including spelling, grammar, and punctuation.
• Techniques for working with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds.
• Basic principles and practices of cashiering and mathematics.
• Modern equipment and communication tools used for business functions and program, project, and task coordination including computers and software programs relevant to work performed.
• Principles and practices of standard office procedures, including customer service techniques, telephone/email etiquette, and electronic recordkeeping filing systems.

Skill and Ability to:

• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work.
• Learn medical terminology and medical record documentation.
• Maintain absolute confidentiality of work-related issues, records, and District information.
• Effectively operate a variety of modern office equipment, including computer systems and software applications.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both verbally and in writing, using appropriate English grammar and syntax.
• Accurately add, subtract, multiple, and divide numbers.
• Establish and maintain effective working relationships with those contacted in the course of the work, and with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and on the telephone.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.