Financial Aid Systems Specialist (Remote in Colorado)

Financial Aid Systems Specialist

Colorado School of Mines welcomes applications for a new role in the Office of Financial Aid. The Financial Aid Systems Specialist leads the day-to-day systems operations and processes for the office. The position is responsible for managing and implementing various system and process projects and provides recommendations on enhancements that will streamline financial aid processes. The Financial Aid Systems Specialist is expected to maintain a thorough understanding of guidance governing federal, state, and institutional financial assistance programs. The position requires the Financial Aid Systems Specialist to work in a team environment to coordinate efforts in administering aid and educating/training other staff regarding office processes and operations. REMOTE IN COLORADO!

Responsibilities

• Responsible for leading the day-to-day systems operations and processes within the Office of Financial Aid, including multiple electronic data loads and data exchanges with the US Department of Education.
• Coordinate new aid year set up managing confidential data of ~6000 students to ensure compliance and accuracy in data systems.
• Provide subject matter expertise for the Ellucian Banner and Workday ERP systems, to research, identify, and propose process improvements for the Office of Financial Aid.
• Stay current on modifications to Banner and Workday through e-communities and seamlessly integrate new releases and patches with current system functionality to maintain compliance.
• Maintain a thorough understanding of guidance governing federal, state, and institutional financial assistance programs.
• Exercise professional judgement when appropriate, if federal, state, or institutional guidelines do not seem to adequately address a particular situation.
• Collaborate with the IT department in the use of the ISE job scheduler and automation software.
• Utilize available resources to provide information in group and one-on-one settings.
• Coordinate efforts in administering aid and educating/training other staff regarding office processes and operations.
• Other duties as assigned to meet the objectives goals of the program and/or Mines.

Minimal Level of Education and Experience:

• Bachelor's Degree
• Two years related systems experience
• Two plus years of in-depth knowledge of Ellucian Banner, Workday, or similar ERP system
• Two plus years of in-depth knowledge of ISE scheduling software or similar software
• Excellent organizational and analytical skills
• Strong interpersonal, communication, and writing skills
• Demonstrated working knowledge using data management software applications and database systems.
• Detail-oriented, self-motivated, and able to manage multiple projects simultaneously

Preferred Qualifications:

• Five plus years of related systems experience
• Experience working with any/all of the following financial aid systems: COD, CPS, SAIG, NSLDS, ELM, EdConnect, and TDClient

Salary and Benefits

$66,720 - $72,000 annual rate

Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Application review will begin May 27, 2026. This posting will remain open until filled. For full consideration, apply by May 26, 2026 at 11:59 p.m. as applications received after that date may not be reviewed. Complete an online application (personal information, demographic information, veteran status) and upload the following:

• Upload a resume or CV
• Upload a cover letter

Candidates will notice there is one upload box for all materials. Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position. This posting may be used to fill more than one vacancy based on business needs. References will not be contacted until later in the selection process and you will be informed before that contact is made. Successful completion of a background investigation is required for this position. Contact Kathleen Feighny in HR at View email address on click.appcast.io with any questions.