Receptionist II--Job ID: 4035

Job Description

Due to nuclear site access/or export-controlled project requirements, this role requires candidates to be U.S. Citizens and not hold dual citizenship. Candidates must also be willing to work on W2.

We’re Hiring: Receptionist

Location: Pensacola, FL 32514

Work Model: 100% on-site

Schedule: Monday–Thursday, 7:30 AM–5:30 PM

Travel: Not required

Interview Process: Two virtual rounds with cameras on; may include a panel with two team members.

Bill Rate: $22/hr

Contract Duration: 12 Months (Possible extension)

Hours: 40 hours/week

We’re seeking an organized, personable Executive Assistant to support local leadership and daily operations at a Customer Experience Center. This role combines executive administrative support, visitor hospitality, event logistics, and internal communications.

Key Responsibilities

• Manage daily Customer Experience Center operations, scheduling, and logistics.

• Coordinate room reservations for meetings, tours, and events, resolving scheduling conflicts.

• Arrange catering, room setup and breakdown, and ensure spaces are ready for visitors.

• Share hotel recommendations, transportation options, and airport information with visiting guests.

• Maintain the Tour Ambassador roster, including availability and contact information.

• Coordinate facility tours with visitors, ambassadors, and internal stakeholders, preparing materials and communications in advance.

• Update employee communication boards and respond to related employee inquiries.

• Manage calendars for local executives, resolving conflicts and prioritizing time-sensitive requests.

• Assemble and format PowerPoint presentations for leadership meetings, business reviews, and visitor programs.

• Provide general administrative support to the center team and local leadership.

Must-Have Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar operations or coordination role.

• Strong proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.

• Excellent calendar management skills, including coordinating multiple executive schedules.

• Strong organizational, multitasking, and prioritization skills in a fast-paced environment.

• Excellent written and verbal communication skills and a polished, professional approach to customer and visitor interactions.

• High attention to detail in presentation preparation and logistics coordination.

• Ability to work independently, exercise sound judgment, and handle confidential information discreetly.

• Strong interpersonal skills with a welcoming, customer-service-focused approach.

Preferred Qualifications

• Experience coordinating corporate events, tours, or visitor programs.

• Familiarity with room and resource booking systems such as Outlook Room Booking, EMS, Robin, or similar platforms.

• Experience coordinating volunteer or ambassador programs and cross-functional rosters.

• Basic graphic design or content layout skills for presentations and communication boards.

• Previous experience supporting multiple executives simultaneously.

• Experience with catering coordination and vendor management.

• Experience in manufacturing, energy, or a technical/industrial environment is a plus, but not required.