Project Manager - Library Systems

A leading cultural and research-focused organization is seeking an experienced Technical Project Manager to guide the transition from a legacy library management platform to a modern, cloud-based system. This role is ideal for someone who understands library technologies and thrives in coordinating complex system implementations across multiple stakeholders.

Position Overview

The selected candidate will oversee the migration from an existing integrated library system to a next-generation platform. This individual will serve as the central point of coordination between internal teams, IT professionals, and external vendors, ensuring a smooth and timely transition while maintaining operational continuity.

Key Responsibilities

• Lead planning and execution of a full lifecycle system migration project
• Develop and maintain detailed project schedules, milestones, and deliverables
• Coordinate cross-functional communication among library staff, IT teams, and third-party vendors
• Organize and facilitate project meetings, track action items, and monitor progress
• Prepare and maintain project documentation, including user guides and technical materials
• Support staff readiness by coordinating training resources and onboarding materials
• Align this initiative with other ongoing system implementations and digital projects
• Provide regular updates and status reports to stakeholders
• Deliver responsive, high-quality support to end users throughout the transition

Additional Responsibilities

• Collaborate with teams managing related platforms such as special collections systems, digital asset management tools, and archival databases
• Help ensure interoperability between the new system and existing applications
• Provide coordination support for related initiatives tied to research and exhibition development projects

Qualifications

• Proven experience managing system implementation or migration projects, preferably within libraries, archives, museums, or similar environments
• Familiarity with integrated library systems and related tools used for cataloging, research services, or collections management
• Strong organizational and communication skills with the ability to manage multiple priorities
• Experience working with cross-functional teams, including technical and non-technical stakeholders
• Ability to develop documentation and guide end users through system changes
• Customer-focused mindset with a commitment to service excellence

Preferred Experience

• Exposure to library, archival, or collections-based technologies
• Experience coordinating with vendors and managing third-party deliverables
• Understanding of how library or research staff interact with systems for cataloging and information access