Part-Time Front Desk Coordinator

Job Description

Job Description

We are looking for an experienced Front Desk Coordinator to support daily office activity in Glen Burnie, Maryland. This contract-to-permanent opportunity is well suited for someone who enjoys creating a welcoming first impression, keeping administrative tasks organized, and working in a busy construction setting. The position calls for strong communication skills, confidence with office technology, and the ability to manage several priorities throughout the day. Bilingual English/Spanish communication skills are highly valued for this role.

Responsibilities:
• Welcome visitors, clients, and vendors professionally while ensuring the front office remains efficient and presentable throughout the day.
• Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries with professionalism and urgency.
• Process incoming and outgoing mail, prepare shipping or mailing labels, and help coordinate document distribution as needed.
• Complete data entry tasks related to office and basic HR records while maintaining accuracy and confidentiality.
• Prepare, revise, and format business documents, spreadsheets, flyers, and other materials using Microsoft Word and Excel.
• Provide day-to-day administrative support to office staff and project leadership to help keep operations running smoothly.
• Coordinate office needs such as ordering supplies and arranging meals or refreshments for project managers when requested.
• Maintain orderly files, reception materials, and shared office resources to support a clean and organized workspace.• At least 1 year of experience in a front desk, receptionist, or administrative support position.
• Ability to handle high-volume inbound calls using a multi-line phone or switchboard system.
• Proficiency with Microsoft Word and Excel, including document editing, formatting, and basic data entry.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced office environment.
• Clear and detail-oriented verbal and written communication skills when interacting with staff, visitors, and vendors.
• Experience working in or supporting the construction industry is helpful, though not required.
• Bilingual Spanish/English skills are strongly preferred.
• Detail-oriented demeanor and dependable attendance in an office-based role.