Legal Secretary

Job Description

Job Description

Are you a detail-oriented professional who thrives in a fast-paced, people-first environment? Ledbetter Cowan Law Group is hiring a Client Services Administrator to join our Lifetime Peace of Mind Program (LPMP) team . This is not a back-office role — you’ll have regular interaction with clients, attorneys, and team members, playing a key part in delivering an exceptional client experience.

If you're confident, dependable, and take pride in clear communication, smooth coordination, and staying organized while working directly with others, this could be the perfect opportunity for you. Send us your resume today to become part of the team!

$40,000 - $50,000 yearly

What You’ll Be Doing:

In this role, you’ll support both clients and our internal team by ensuring every detail of the LPMP process runs smoothly. You'll help prepare legal documents, coordinate appointments, follow up on client needs, and support the LPMP Client Care Coordinator in delivering timely, high-quality service. This is a hands-on position that requires initiative, follow-through, and regular client-facing communication.

Key responsibilities include:

• Organizing and maintaining digital and physical client files, including filing, scanning, and document management
• Preparing estate planning documents, asset charts, and mailings with a high level of accuracy
• Coordinating document signings and in-office appointments, including greeting and interacting with clients
• Managing calendars and internal checklists to keep workflows moving
• Updating client records and maintaining case progress in PracticePanther (training provided)
• Assisting with quarterly update letters, client communications, and follow-up tasks

• A professional, outgoing demeanor and the confidence to interact with clients in person and over the phone
• Strong organization skills and a love for keeping things on track
• A proactive, team-oriented mindset — you don’t wait to be told what to do
• Tech-savvy or willing to learn (we’ll train you on our systems)
• Prior experience in legal, administrative, or office coordination roles is a plus
• Notary Public certification (or willingness to obtain — we’ll cover the cost!)

WHY LEDBETTER COWAN LAW GROUP?

We are a growing Venice Island law firm serving clients throughout Florida in Estate Planning, Probate, and Real Estate.

We believe exceptional client service starts with a strong team. Our goal is to create a workplace where employees feel respected, supported, appreciated, and proud of where they work—and where talented people have the opportunity to build long-term careers.

If you’re looking for meaningful legal work, a supportive team, and an opportunity to grow your career, we’d love to meet you.