Office Administrator and Team Nanny

Job Description

Job Description

Half Desk, Half Kids: One Full-Time Job with Real Benefits Mountain Valley Property Management | EagleVail, CO $26 to $36 per hour + overtime + full benefits Full-time, year-round | Monday to Friday, 10am to 6pm during the school year | Full-day childcare on school breaks and in summer Spanish a plus | Applications accepted on an ongoing basis

The Opportunity

Mountain Valley Property Management (MVPM) is creating a full-time role that combines office administration with after-school childcare for the families on our team. Part-time nanny hours are hard to build a life on, so we built one steady job with full benefits: mornings and early afternoons at our EagleVail office, then school pickups and after-school care for a small group (up to four) of elementary-age children of Mountain Valley team members.

For over 20 years we have managed homeowners associations throughout the Vail Valley. Our office runs on organized people who keep owners, board members, and vendors moving. Our families run on someone the kids trust. This job is both.

Why This Role Stands Out

• Full-time pay and benefits for childcare work: Health insurance contribution, 401(k) match, paid time off, and paid sick time, which most nanny jobs do not offer
• Variety every day: Desk work in the morning, kids in the afternoon
• Year-round stability: Same pay range all year; school breaks and summers become full childcare days, not lost hours
• A company vehicle for pickups: You do not put miles on your own car
• A team behind you: You support the office and the families of people you work with every day, with clear routines and backup when you need it

What You Will Do

Office Administration (school year, about 10am to 2:30pm)

• Answer the main office phone line and greet owners, board members, and vendors at our EagleVail office
• Open, scan, log, and route incoming mail, checks, and invoices
• Scan and file association documents, and keep digital records organized and easy to find
• Update owner contact information and records in our property management software
• Prepare owner mailings, notices, and board meeting packets for our Community Association Managers
• Schedule meetings, keep the shared calendar current, and order office supplies
• Keep the office stocked, tidy, and ready for visitors

After-School Care (school year, about 2:30pm to 6pm)

• Pick up children from local elementary schools in a company vehicle, on time, every day
• Provide safe, engaged care: snacks, homework help, reading, outdoor play, and activities
• Drive children to after-school activities and appointments as scheduled with each family
• Follow each family's routines, allergy and medical instructions, and emergency plans
• Keep parents updated by text with pickup confirmations and a quick note on the day
• Hand off each child to a parent or authorized adult at the end of the day

School Breaks and Summer (full days)

• Provide full-day care on school breaks, teacher work days, and in summer
• Plan a weekly mix of outdoor time, local outings, library visits, and quiet activities, shared with families in advance
• Coordinate drop-offs at camps and activities with families
• Office work fills any gaps when no children are scheduled

What Your Week Looks Like

During the school year you arrive at our EagleVail office at 10am, work through the phones, mail, and the day's admin list, and wrap up your desk by about 2:30. Then you take the company vehicle for school pickups, get everyone a snack, and settle into homework, play, and activities until parents pick up at 6. On school breaks and through the summer, the whole day is with the kids, with outings and activities planned ahead and shared with families each week.

Requirements

What You Bring

Required

• 2 or more years caring for school-age children as a nanny, teacher, aide, camp counselor, or after-school program staff, with references we can call
• Office, front desk, or customer service experience, and comfort with email, Microsoft Office, and scanning and filing
• Valid driver's license and a driving record our auto insurance will cover
• Current First Aid and CPR certification, or willingness to complete it in your first 30 days (we pay for it)
• Ability to pass a background screening, including a criminal background check and a Colorado child abuse and neglect records check
• Reliable, on time, and calm: school pickups do not wait
• Authorized to work in the United States
• Already living in the Vail Valley or Eagle County area (this is a local position; relocation assistance is not offered)

Preferred (We Will Train the Right Person)

• Spanish language skills
• Education or early childhood coursework
• Experience in property management, HOA administration, or a busy front office
• Familiarity with property management software

Our Core Values

• Communicate, Communicate, Communicate!: Clear, timely, and transparent communication is the cornerstone of trust
• Everyone Washes Dishes: No one is too good for any task
• Look Forward, Document the Past: We plan strategically for the future while carefully documenting our journey
• One-Stop Shopping: Our clients want to make one phone call to solve complex problems
• Expertise is Invaluable: We are experts across multiple fields of property management
• Everyone Has a Key: Our employees are empowered to make positive changes for clients

Physical Demands and Work Environment

Essential functions of this position, performed with or without reasonable accommodation: works in an office setting for part of the day and with active children for the rest, indoors and outdoors in mountain weather. Frequently stands, walks, bends, kneels, and sits on the floor with children; keeps up with active play and outings. Occasionally lifts and carries up to 50 pounds, including office supplies, mail, and children's gear. Drives a company vehicle daily with children on board. Stays alert to children's safety at all times. Communicates clearly in person, by phone, and by text.

Benefits

Direct Compensation

• $26 to $36 per hour based on experience, paid every two weeks by direct deposit
• Overtime at 1.5 times your regular rate for hours over 40 in a week or over 12 in a day
• Annual performance raises

Health and Insurance

• Monthly ICHRA contribution toward your health insurance
• Medical, dental, and vision coverage options
• Life insurance included
• Workers compensation coverage

Time Off

• 17 days of paid time off (PTO) to start, covering vacation and holidays, increasing with tenure
• 48 hours paid sick time per year
• Colorado FAMLI paid family and medical leave
• Flexible scheduling for important family events

Retirement and Growth

• 401(k) retirement plan with 4% company match
• $50 monthly wellness credit for gym, ski passes, or outdoor activities
• Paid First Aid and CPR certification, and paid training on our office systems

Work Support

• Company vehicle for school pickups, activities, and outings, with booster seats provided
• Company cell phone provided
• Casual mountain dress code

Housing Assistance Available

• Help finding affordable housing in the Valley and connections with trusted landlords
• Company housing is available

What Success Looks Like

First 30 Days

• Know the office phones, mail process, filing system, and our managers
• Know every child, their school, pickup routine, allergies, and emergency plan, and each family's expectations

First 90 Days

• Running the front office on your own between 10am and pickup
• Pickups on time every day and parents getting a quick update every afternoon

First Year

• A full school year and a full summer of safe, well-planned care
• A summer activity plan shared with families before school lets out
• The office runs smoother because you are there

Our Commitment to You

• Support : Clear routines, family contacts, and backup from the office when you need it
• Respecting your time: Family emergencies and important events come first
• Investing in you: Paid certifications, training, and annual raises
• Long-term partnership : A stable, full-time job, not patched-together hours