LIMS Administrator

Job Description

Job Description

Company Description
Lumen Solutions Group Inc. is a technology consulting Services company based in Florida. We provide a wide array of experienced business and IT professionals supporting clients from solution design to implementation and support. We specialize in professional IT consulting services, IT Staffing, Business/IT Strategy, Business Process Blueprints, Enterprise Architecture, Enterprise Transformation.

Job Title: LIMS Administrator
Location: Oklahoma City, Oklahoma (100% Onsite)
Duration: Long Term Contract
Client: Oklahoma State Department of Health (Public Health Laboratory)
Interview Process: One round, in person

Job Description:
Position Summary
The Oklahoma State Department of Health (OSDH) is seeking an experienced LIMS Administrator III to serve as the system owner for the Public Health Laboratory's Laboratory Information Management Systems (LIMS).
The selected candidate will work closely with laboratory personnel, IT teams, vendors, and other supporting organizations to maintain, enhance, troubleshoot, upgrade, and validate LIMS applications, including LabWare, Rees, Neometrix, and other systems used within the Public Health Laboratory. The role requires strong technical expertise in laboratory workflows, database administration, SQL, system integrations, healthcare messaging standards, application support, and laboratory information systems. The administrator will also support laboratory reporting, system implementation, training, documentation, and regulatory compliance activities in accordance with applicable CLIA, CAP, and HIPAA requirements.

Required Skills

• Bachelor's degree required, preferably in a scientific field of study.
• Minimum of four (4) years of professional experience with extensive technical knowledge of medical laboratory processes and procedures.
• Familiarity with federal regulations and standards governing medical laboratories.
• Relevant experience administering, supporting, maintaining, or enhancing Laboratory Information Management Systems.
• Ability to analyze laboratory workflows, troubleshoot application issues, and implement technical solutions.
• Strong documentation, communication, analytical, and problem-solving skills.
• Ability to collaborate effectively with laboratory staff, IT teams, vendors, and other stakeholders.
• Ability and willingness to work onsite in Oklahoma City, Oklahoma, five days per week.

 
Required Technical Skills

• Candidates should have experience with the following technologies and standards, as applicable to the laboratory environment:
• SQL
• Visual Basic (VB)
• Visual Basic .NET (VB.NET)
• Fire Daemon
• Apache Tomcat
• ZPL
• PCL
• JScript.NET
• HTML
• LIMS Basic
• ASTM E1381
• ASTM E1394
• XML
• HL7 messaging
• Script parsers

 
Preferred Qualifications

• LabWare, Rees, Neometrix, or other laboratory information management systems.
• Public health laboratory or clinical laboratory information systems.
• HL7 ORU messaging and HL7 ELR interfaces.
• CDC PHLIP and Antibiotic Resistance Laboratory Network (ARLN) integrations.
• Crystal Reports and SQL-based reporting.
• Laboratory instrument connectivity, IP configuration, file transfer, and serial communication.
• LIMS upgrades, application validation, implementation, and performance tuning.
• Experience working in regulated healthcare or laboratory environments.

 
Key Responsibilities
1. LIMS Administration and Application Support

• Serve as the system owner and primary technical resource for the Public Health Laboratory's LIMS applications.
• Administer, maintain, configure, and enhance existing LIMS applications to meet evolving laboratory and business requirements.
• Analyze database structures and laboratory workflows to identify opportunities for system optimization and performance improvement.
• Troubleshoot LIMS application issues, investigate technical problems, and implement corrective and preventive actions.
• Perform LIMS installations, environmental refreshes, backups, system upgrades, and routine maintenance.
• Coordinate software testing, functionality verification, application validation, and implementation activities.
• Maintain existing functionality and address software faults in coordination with vendors and internal technical teams.

2. LIMS Integration and Laboratory Interoperability

• Implement and maintain Public Health Laboratory Interoperability Project (PHLIP) HL7 ORU messages in collaboration with relevant stakeholders.
• Implement and maintain CDC Antibiotic Resistance Laboratory Network (ARLN) result messaging using CSV and/or HL7 ORU formats.
• Implement and maintain HL7 Electronic Laboratory Reporting (ELR) feeds to OSDH Acute Disease Service software.
• Support laboratory instrument connectivity, data exchange, and interface troubleshooting.
• Work with XML, ASTM E1381, ASTM E1394, and other applicable laboratory data communication standards.
• Coordinate system integrations and data exchanges with vendors, internal IT teams, and external laboratory partners.

3. Database Management, Reporting, and Development

• Develop and maintain SQL queries and ad hoc reports based on laboratory user requirements.
• Create, modify, and maintain Crystal Reports for operational and management reporting.
• Support the development and maintenance of the Public Health Laboratory's web-based accessioning and test requisition page.
• Develop and maintain visual workflows within LIMS for tracking laboratory tests, specimens, and samples.
• Use applicable scripting and development technologies to configure, enhance, and troubleshoot LIMS applications.
• Support data accuracy, system performance, and reliable reporting across laboratory operations.

4. Laboratory Infrastructure and Technical Support

• Maintain the laboratory subnet and support connectivity for laboratory instruments and equipment.
• Configure IP addresses and support file transfers and serial data connections.
• Troubleshoot connectivity and communication issues between laboratory equipment, applications, and supporting infrastructure.
• Coordinate technical investigations and lead technology resolution implementations for Public Health Laboratory activities.
• Collaborate with vendors, OMES, internal IT teams, and other facilities on system upgrades, implementations, and technical changes.

5. Documentation, Training, and Change Management

• Prepare and maintain technical documentation, system procedures, troubleshooting guides, and issue-resolution records.
• Communicate LIMS-related issues, changes, and resolutions to Public Health Laboratory staff in a timely manner.
• Coordinate vendor activities and internal technical resources for system maintenance and upgrades.
• Participate in technology change governance and prioritize system enhancements based on laboratory requirements.
• Develop and deliver training for LIMS implementation, system usage, grant completion, and administrative procedures.
• Assist in developing training materials and supporting internal and external users.

6. Grant and Administrative Support

• Review Public Health Laboratory funding opportunity announcements (FOAs) and notices of funding opportunities (NOFOs) to identify relevant activities and budget requirements.
• Develop and refine grant narratives, justifications, performance evaluations, implementation plans, and project milestones.
• Support grant-related implementation activities, reporting, and administrative documentation.

7. Security, Privacy, and Regulatory Compliance

• Safeguard sensitive laboratory and healthcare information and ensure appropriate access controls.
• Support compliance with HIPAA and applicable laboratory information security requirements.
• Maintain documentation and system processes consistent with applicable College of American Pathologists (CAP) and Clinical Laboratory Improvement Amendments (CLIA) standards.
• Support system validation, data integrity, and appropriate change control practices.

8. Additional Responsibilities

• Define the scope of work for major LIMS upgrades, considering system capabilities and laboratory operational requirements.
• Coordinate with business partners, vendors, IT teams, and laboratory personnel to deliver technology improvements.
• Support the organization's mission, vision, policies, confidentiality requirements, and ethical standards.
• Work collaboratively with colleagues and assist team members as needed.
• Perform other related duties as assigned.

 
Lumen Solutions Group Inc is an equal opportunity employer. All qualified applicants will be considered for employment without regard to any legally protected status.