Financial Planning and Analysis Manager

Classification: Full Time, Exempt

Reports to: Chief Financial Officer

1. Job Summary

This position is responsible for creation, review, presentation, and distribution of financial analyses and statements. It provides support for corporate development and M&A activities. It also aids all analytical functions within the organization. This position interacts with employees in the department and may interact with other departments and employees as required.


This position reports to the Chief Financial Officer (CFO) and is responsible for communicating effectively with other individuals within the Finance, IT, and Operations Departments, and executive-level staff.

1. Supervisory Responsibilities
   • This position may manage others/a team, ensuring alignment with department goals, providing guidance and mentorship, and overseeing performance evaluations and development plans. The role involves coordinating daily workflows, delegating tasks, and monitoring performance to ensure efficiency and timely project completion
   • Actively engage in staff development through coaching, training and feedback to enhance skills and performance, while leading team meetings to ensure clear communication and drive project/production success, all while ensuring adherence to company policies, procedures, and quality standards

C. Duties and Responsibilities

• Develop and maintain an understanding of relevant industry standards and regulations including but not limited to 21 CFR 820, 21 CFR 1271, AATB, MDSAP (per jurisdictional requirements), and ISO 13485, ensuring compliance with these requirements across the organization.
• Actively contribute to the fulfillment of Xtant Medical's mission, values and quality policy
• Maintain a safe, clean work environment and ensure proper disposal of hazardous and non-hazardous waste according to OSHA guidelines and Xtant Medical standard operating procedures (SOP)
• Develop and maintain an understanding of Xtant Medical products
• Understand the interaction of departmental activities with the Quality System and their impact on the production of medical devices and human cells, tissues, and cellular and tissue-based products (HCT/Ps)
• Adhere to Xtant Medical SOPs, Good Documentation Practices (GDP), and safety protocols
• Manage the quarterly reforecast and annual AOP processes ensuring timely data collection and report distribution
• Aid in capital budgeting and expenditure planning process
• Report on forecast changes and historical results by providing variance and margin analyses as well as unit cost and driver changes
• Oversee portfolio and channel margin analyses
• Oversee and maintain department, SLT, and Board reporting suites - presenting out to respective groups as necessary
• Manage and oversee all cash forecasts
• Perform regular financial product reviews such as NPV, cost of over-supply/underage as requested by leadership
• Assist with M&A activities including, but not limited to model construction, valuation calculations, due diligence, and integration
• Provide sensitivity and ad-hoc analyses as requested by leadership
• Aid accounting in completing all month-end and year-end inventory transactions in NetSuite
• Review monthly financial statement to ensure accuracy across 3 statements, and department reporting
• Assist with 10-K and 10-Q as required by CFO
• Assist with quarterly and annual audit activities as required by CFO
• Provide guidance on standard costs based on changes in procurement or manufacturing
• Build and provide technical support for commercial BI reports as requested
• Oversee the construction and updates of quarterly board decks
• Provide margin analysis for product launches, OEM opportunities, and non-standard sales opportunities as requested
• Oversee the creation of ad hoc margin reports as requested
• Provide budget updates to the operations team on a quarterly basis
• Work with operations analyst(s) to provide necessary information to satisfy all margin, cost, and yield requests
• Provide guidance to purchasing on order quantities and inventory levels as necessary
• Provide technical support for all purchasing models
• Other duties as assigned

D . Financial Responsibilities

• Submit timely expense reports and abide by the Expense Reimbursement Policy

E. Training

• Complete required training, including but not limited to initial orientation and environmental health and safety training prior to performing tasks
• Participate in training programs, ensuring timely completion and accurate, up-to-date training records
• Complete annual SOP review and safety training (i.e. OSHA, bloodborne pathogens) as applicable
• May require OSHA (bloodborne pathogen) training, SDS, and other safety training as applicable

1. Document Control and Record Control
   • Complete all documentation accurately and legibly per GDP, retain records according to Xtant Medical's procedures, and review others' documentation as needed
2. Performance of Duties
   • Perform duties and responsibilities to the highest standards with efficiency, professionalism, and attention to detail; adapt to job changes and contribute to team success
   • Maintain confidentiality of donor and recipient information according to HIPAA
3. Required Skills/Abilities
   • Advanced computer skills required such as basic knowledge of MS Word, Excel, Power Point, Outlook, SSRS, BI, and other finance software as necessary
   • Proficient knowledge in Microsoft Office Suite, web-based teleconferencing and meeting platforms, office equipment and procedures
   • Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, and policies
   • Ability to deal effectively with a wide variety of personalities and situations requiring tact, judgement, and poise
   • Ability to adapt to quickly changing priorities and schedules
   • Must be able to communicate well and train others in complex and detailed financial concepts
   • Must possess mobility to work in a standard office setting and to use standard office equipment and to attend meetings at various sites within and away from the office
4. Education & Experience
   • Bachelor's or Master's degree in Finance, Accounting, Economics, Statistics, Business Administration, or equivalent from an accredited college or university is required
   • CPA, CFA, or CMA certification preferred
   • NetSuite experience preferred
   • 5+ years of experience as an FP&A Senior Analyst or 3+ years as an FP&A Manager
   • Demonstrated leadership experience managing teams or projects
   • Proven ownership of financial reporting, processes, models, and key metrics in multifaceted businesses
   • Independent and critical judgement within established systems to make recommendations that improve processes
   • Knowledge of generally accepted accounting principles and procedures
5. Working Conditions
   • This position is based in an office environment
   • This position is remote based in the state of Minnesota
   • Standard work hours are Monday - Friday; 8:00 am - 5:00 pm, with occasional evening or weekend work based on project/production needs
   • Adhere to all health and safety requirements specified when entering laboratory and device manufacturing areas and in the handling of company products
6. Physical Requirements
   • Ability to sit, stand, and work at a computer for prolonged periods
   • Ability to lift, carry, push or pull items of varying weight, typically up to 25 lbs.
   • Ability to move, bend, or twist the body in various ways
   • Ability to perform repetitive motions, such as reaching, grasping, bending, squatting, and stooping
   • Requires hand-eye coordination and manual dexterity for tasks such as typing, using hand tools or equipment, and assembling or handling small components with precision
   • Ability to see clearly, whether with or without corrective lenses
   • Ability to hear and understand safety signals, alarms, and customer requests in a noisy environment
   • Ability to safely operate a motor vehicle, including cars, trucks, or commercial vehicles, as required by the position. This includes the ability to drive for extended periods, in various weather conditions, and on different road types (urban, rural, highways, etc.)

Note: This Job Description is not designed to include a detailed listing of the activities, duties or responsibilities that may be required of the employee. This job description does not constitute an employment contract, implied or otherwise, and is subject to change by the employer as the needs of the employer and requirements of the job change.

Xtant Medical provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.