Project Controller

Job Description

Job Description

Project Controller – Nuclear Projects

Position Overview:

We are seeking a Project Controller to provide project support to Project Managers throughout the full project lifecycle, from project initiation and start-up through execution and closeout. The Project Controller will support multiple projects and may work with more than one Project Manager at a time.

This position will assist with project documentation, meetings, scheduling, estimating, funding, risk management, field walkdowns, vendor coordination, and project closeout activities. The role provides broad exposure to project management and project controls functions within a nuclear project environment.

Key Responsibilities:

Project Meetings & Action Items:

• Coordinate project meetings as assigned by the Project Manager.
• Create, maintain, and revise meeting notifications, including attendee and meeting information updates.
• Support the Project Manager with facilitating project meetings.
• Record and distribute meeting minutes and action items.
• Assist the Project Manager with tracking and managing project actions through completion.
• Maintain meeting minutes, action items, and supporting documentation within appropriate electronic project folders.

Project Documentation & File Management:

• Establish and maintain organized electronic project folders in accordance with project requirements.
• Ensure required project documentation and approved/signature-controlled documents are properly maintained.
• Maintain lessons learned, EVs, observation tracking, action items, meeting minutes, project emails, photographs, risk registers, and other project documentation.
• Ensure current and approved versions of project documents are properly maintained throughout the project lifecycle.

Field Walkdowns:

• Accompany Project Managers and project team members during field walkdowns.
• Document field observations, notes, and resulting action items.
• Distribute walkdown information and actions to appropriate project team members.
• Take project photographs when required and coordinate applicable security/communications approvals.
• Maintain approved photographs and walkdown documentation within appropriate project folders.

Project Document Development:

• Support development and maintenance of Project Initiation Documents (PID) .
• Assist with User Requirement Specifications (URS) .
• Support preparation of Statements of Work (SOW) for Purchase Requisitions.
• Coordinate required approvals and maintain approved versions of project documentation.

Scheduling:

• Support the Project Manager with the development, management, and updating of Primavera P6 schedules .
• Assist with tracking project activities, milestones, and schedule updates.
• Coordinate schedule information with project team members as required.

Estimating & Funding:

• Support development and revision of project estimates.
• Assist with project funding authorizations, including CEPs .
• Maintain supporting estimating and funding documentation.

Project Risk:

• Support development and ongoing updates of project risk registers .
• Assist with identifying, documenting, and tracking project risks.
• Gather applicable lessons learned and ensure relevant information is carried forward to other projects as needed.

Vendor Training Coordination:

• Support the Project Manager and Contract Management with vendor training coordination.
• Work with vendor site leads to ensure vendor employees complete required training by established due dates.
• Assist with tracking vendor training status and outstanding requirements.

Project Closeout:

• Support Project Managers during project closeout activities.
• Assist with organizing and completing required closeout documentation.
• Ensure project records, approvals, actions, and other required documentation are properly maintained at project completion.

General Project Support:

• Provide day-to-day project controls and coordination support to multiple Project Managers and project teams.
• Track project actions, deliverables, documentation, and due dates.
• Coordinate with project stakeholders to obtain required information and documentation.
• Manage multiple project priorities and assignments simultaneously.
• Perform additional project support activities as assigned by the Project Manager.

Qualifications:

• Experience providing project controls, project coordination, engineering support, or project management support .
• Strong organizational and document management skills.
• Ability to support multiple projects and Project Managers simultaneously.
• Strong written and verbal communication skills.
• Ability to accurately document meetings, field walkdowns, action items, and project activities.
• Experience working with electronic project documentation and file management systems.
• Experience supporting project schedules and familiarity with Primavera P6 .
• Ability to support project estimating, funding, risk management, and closeout activities.
• Strong attention to detail with the ability to track multiple actions and deadlines through completion.