Front Desk Specialist

Front Desk Specialist

The Front Desk Specialist is an integral part of the Administration support staff personnel and is responsible for all aspects of administrative support and for providing general assistance to visitors and staff in the office.

Opportunity Details:

• Greet all visitors and employees.
• Providing excellent customer service to all PAGNY employees.
• Interact with clients, co-workers, and the general public in a professional and effective manner.
• Maintains conference rooms calendars and prioritizes meeting requests and travel logistics.
• Answers telephones, screens, and direct calls.
• Prepares and submits complete and accurate invoices and expense reports.
• Prepares correspondence and documents.
• Reception and sorting of mail and deliveries.
• Monitors and maintains office equipment and office supplies.
• Assists with scheduling meetings, conference calls, catering requests, etc.
• Tidy and maintain conference rooms, reception area, and pantries.
• Provide general administrative and clerical support.
• Proactive and able to work independently.
• Provide coverage as needed for other support staff members.
• 5 days in office required. Not a remote opportunity.

Qualifications:

• Associate Degree and 1-3 years in a similar role required; or 5 years or more of equivalent experience
• Proficient use of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Attention and detail orientated
• Customer service experience
• Works well under pressure
• Ability to prioritize tasks
• Excellent interpersonal and communication skills

Benefits include:

• 401(k) Company Contribution (subject to IRS contribution limits): Employees are immediately vested in a 3% company contribution of base earnings. No employee match is required. After one year of service, employees receive an additional 7% company contribution of base earnings. No employee match is required.
• Generous Annual Paid Time Off (PTO): Vacation and Holiday.
• Medical, Prescription, and Dental Coverage: Top-tier plans with employee contributions significantly below market rates.
• Life Insurance and Accidental Death and Dismemberment (AD&D) Coverage: Equal to 3x your salary (up to a maximum of $250,000) provided at no cost to you. Additional employee-paid Voluntary Life and AD&D coverage is available for you and your family.
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs). Pre-tax employee-paid contributions for commuting expenses.

Annual Salary range - $45,000 - $55,000