Facilities & Public Buildings Operations Lead

Utilize computers for basic record keeping, including timesheets, work orders, calendaring, and data entry. Survey the site as requested (ex., signage, workstations, offices) to assess janitorial needs and/or repairs. Assist in enforcing state building codes, safety protocols, and regulations. Coordinate deliveries and place items into inventory. Operate motor vehicles and maintain a valid driver’s license. Travel within the assigned region to multiple NYSIF facilities. Oversee fleet vehicles, including periodic driving in NY, ensuring manufacturer recommended mechanical maintenance and janitorial upkeep are completed. Understand and carry out written and oral instructions. Set up, organize, and perform light cleaning of meeting and event spaces to support scheduled activities. Provide excellent customer service when interacting with staff and tenants. Monitor the property services mailbox for employee requests, notes, and complaints. Help develop, coordinate, and implement Standard Operating Procedures (SOPs) and protocols as needed. Update seating charts. Coordinate the physical movement of current or new staff throughout the building and collaborate with Administration, Human Resources, and ITS. Perform physical tasks, including lifting up to 40 lbs. Assist with moving equipment and supplies in and out of the facility and/or storage areas. Move furniture and equipment as part of custodial functions. Organize storage rooms and restock supplies. Perform various maintenance duties to ensure facility operations meet health and safety standards. Perform hands on field work as directed. Attend and complete required training. Complete other duties as assigned. Evening and weekend support as needed; occasional overtime may be required. For Appointment Via NY HELPS Minimum Qualifications Four years of experience* managing an occupied commercial building with a gross square footage of at least 50,000 or a complex of occupied buildings totaling at least 150,000 square feet. This experience MUST include direct responsibility for building maintenance (including HVAC), minor building rehabilitation, and at least one of the following three areas of expertise: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection. An associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience. For Competitive Appointment List appointment: Reachable on current Civil Service eligible list for this title. Reinstatement: Candidates who have held Public Buildings Manager 1 title, or a transferable title, may be eligible for consideration for reinstatement. For 55b/55c Program Appointment This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the 55b/c Recruitment Resources Center. This position requires occasional travel, you are required to maintain a valid driver’s license while employed in this position. Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications. Additional Comments Please note, the salary range displayed includes special salary treatments, such as location pay. For candidates new to NYS, the starting salary for this position will be the bottom of the range displayed and is not subject to negotiation. For candidates that are current NYS employees, salaries are calculated in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts. Competitive compensation Open and supportive team-based environment Plentiful vacation, personal, and sick time off Paid state and federal holidays Affordable health insurance plans Dental and vision benefits provided at no additional cost Retirement options Public Student Loan Forgiveness (PSLF) NY HELPS Program This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. About NYSIF For more information about NYSIF, including our mission, commitment to diversity, equity, and inclusion, and efforts to fulfill Executive Order 31, please visit If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF’s Reasonable Accommodations mailbox at View email address on click.appcast.io. #J-18808-Ljbffr New York State Insurance Fund (NYSIF)