Destruction & IP Collection Coordinator

Job Description

Job Description

Overview

170+ Years Strong. Industry Leader. Global Impact.
At Pinkerton, the mission is to protect our clients. To do this, we provide enterprise risk management services and programs specifically designed for each client. Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions. Bonded together, we share a commitment to integrity, vigilance, and excellence.

Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our network of industry subject matter experts.

The Destruction & IP Collection Coordinator, assigned to one of Pinkerton's largest global clients, will execute the secure collection, inventory, and destruction of intellectual property materials across labs, manufacturing spaces, and storage locations. The Coordinator maintains chain-of-custody documentation, verifies security controls, and coordinates with engineering teams and third-party vendors to ensure full compliance with ITAR and export control regulations. Additionally, this role will support inventory tracking systems and assist with audit preparation to uphold operational integrity and regulatory standards.

Responsibilities

• Represent Pinkerton’s core values of integrity, vigilance, and excellence.
• Execute daily collection routes, safely and securely transporting IP materials from labs, manufacturing spaces, and storage locations.
• Conduct physical inventory counts at secure storage locations and verify asset tracking records at secure storage locations.
• Support and help execute local destruction events, including onsite shredding and coordination with vendor-managed destruction services.
• Verify that security controls at collection and storage sites remain consistent with policy and report and document any discrepancies.
• Coordinate secure storage, shipping, and receiving activities with third-party vendors, ensuring full compliance with internal security requirements, ITAR, and export control regulations.
• Assist in scheduling and logistics planning for destruction events that involve multiple internal teams, external vendors, and stakeholders.
• Maintain close, ongoing coordination with engineering teams to track hardware status and confirm destruction readiness.
• Support inventory tracking system updates at collection sites.
• Assist with vendor coordination for both domestic and international destruction events.
• Prepare materials, records, and documentation packages in advance of audits and compliance reviews.
• Escalate security concerns, control failures, or process deviations promptly to the Destruction Manager.
• All other duties, as assigned.

Qualifications

Bachelor's degree in a security field, logistics, supply chain, or related field, preferred, with a minimum of two years of experience in physical security, inventory management, warehouse operations, or secure logistics handling sensitive or controlled materials. 

• Familiar with export control compliance including ITAR and EAR. 
• Familiar with overseeing the secure destruction and disposition of intellectual property, including confidential documents, prototypes, proprietary products, hard drives, servers, mobile devices, circuit boards, and other electronic or physical assets containing sensitive information. 
• Forklift certification or material handling equipment experience, preferred.  
• TAPA certification or similar secure logistics credentials, preferred. 
• Certifications   or demonstrated knowledge, including Certified Secure Destruction Specialist (CSDS), NAID AAA standards, ISO 14001, ISO 45001, ISO 27001, R2, and e-Stewards, preferred. 
• Knowledge of secure destruction operations, chain-of-custody requirements, physical security, environmental compliance, risk management, data protection, electronic media sanitization, and the proper destruction or recycling of assets containing confidential or proprietary information.
• Able to safely operate a box truck to transport materials between Everett, WA and Redmond, WA sites as needed.
• Familiar with inventory management systems and asset tracking tools in aerospace, manufacturing, or technology environments.
• Effective organizational skills. 
• Attentive to detail and accuracy.
• Able to interact effectively at all levels and across diverse cultures. 
• Able to multi-task and organize workload for effective implementation. 
• Client orientated and results driven. 
• Computer skills; Microsoft Office. 

Working Conditions:

With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions;

• Regular computer usage.
• Frequent reaching and lifting of objects up to 50 pounds and performing physical tasks associated with material handling.
• Frequent sitting, standing, and/or walking.
• Travel, as required, up to 30% domestic travel including local travel.

Pinkerton is an equal opportunity employer to all applicants and positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any protected status by local, state, federal or country-specific law.