Scheduling and Project Coordinator - Outdoor Construction

Home Grown Outdoor Finishes Scheduling and Project Coordinator - Outdoor Construction Location: Elizabethtown, PA Pay: $22-$25 per hour, based on experience Job Type: Full-time, W-2 employment About the Role Home Grown Outdoor Finishes is a growing landscape, hardscape, asphalt paving, and outdoor services company seeking a highly organized Scheduling and Project Coordinator to support project scheduling, logistics, materials coordination, and communication between the office, operations team, crews, vendors, and customers. This role helps keep projects organized, properly scheduled, and moving efficiently from approved sale through production. The right person will be detail-oriented, proactive, and comfortable managing multiple moving pieces in a fast-paced outdoor construction environment. Position Overview The Scheduling and Project Coordinator is responsible for coordinating project timelines, scheduling crews, ordering materials, tracking job progress, and helping ensure each project is ready before work begins. This is a key operational support role that helps the company deliver projects on time, communicate clearly, and maintain a professional customer experience throughout production. Key Responsibilities Scheduling & Operations Build and manage daily, weekly, and long-term project schedules Coordinate approved projects as they move from sales into production Schedule crews, subcontractors, equipment, and materials based on project needs Adjust schedules as needed due to weather, delays, customer needs, or changing priorities Order materials, plants, and supplies, and coordinate deliveries to job sites Work with Operations Managers to support efficient crew utilization Ensure permits, approvals, job packets, and pre-job requirements are completed before the project start Track project progress and update internal systems Identify and help resolve scheduling conflicts, delays, or inefficiencies Maintain accurate project records, notes, timelines, and job details Assist with forecasting workload, staffing needs, and production capacity Coordinate with vendors, suppliers, subcontractors, and internal team members Support the operations team with day-to-day coordination and administrative follow-through Communication & Project Support Maintain clear communication between sales, operations, crews, vendors, and customers Help ensure project details, timelines, materials, and customer expectations are clearly documented Communicate with customers regarding scheduling updates, project timing, and basic production questions Assist with project handoffs from sales to operations Help prepare job information, so crews have what they need before arriving on site Monitor job status and communicate updates internally Support change order coordination and documentation as needed Keep internal systems, spreadsheets, and project management tools accurate and organized Provide administrative and coordination support to the production and operations team Expectations Projects are scheduled and completed within expected timelines Crews, subcontractors, equipment, and materials are coordinated efficiently Materials are ordered accurately and delivered on time Job information is organized and ready before production begins Communication between teams, vendors, and customers is consistent and clear Scheduling conflicts and project delays are identified and addressed quickly Project records, timelines, and internal systems are accurate and up to date Customers receive a professional experience throughout the production process Qualifications Strong organizational and time management skills Ability to manage multiple projects, schedules, and priorities Clear communication and problem-solving abilities Experience in scheduling, logistics, operations support, or project coordination preferred Experience in landscaping, hardscaping, paving, construction, or similar industries is a plus Proficiency with scheduling tools, spreadsheets, CRM systems, and project management software LMN experience is a plus Comfortable working with vendors, subcontractors, crews, customers, and internal teams Detail-oriented, proactive, and able to follow through consistently Professional, dependable, and team-oriented Reliable transportation and the ability to commute to Elizabethtown, PA Compensation & Benefits $22-$25 per hour, based on experience Full-time, W-2 employment 50% healthcare bonus up to $225 per month Paid time off Paid holidays Training on company systems and processes Opportunities for growth and advancement Supportive, team-oriented work environment Opportunity to contribute to a growing local company Why Home Grown Outdoor Finishes Home Grown Outdoor Finishes is one of the most respected professional landscape and hardscape companies in the Lancaster-Harrisburg region, built on Responsiveness, Integrity, Quality, and Excellence. We operate to high standards, with professional crews and a strong customer experience. We offer year-round employment with no winter layoffs, transitioning our teams into snow operations and off-season support work as needed. This is a great opportunity for someone who enjoys organization, communication, scheduling, and helping a growing company deliver projects smoothly and professionally. Home Grown Outdoor Finishes is an Equal Opportunity Employer. We do not discriminate based on race, color, national origin, religion, sex, including pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected status. #J-18808-Ljbffr