Administrative Assistant

Administrative Assistant

EOSYS is growing and currently hiring an Administrative Assistant to join our talented team in Marietta, GA! In addition to a great environment and challenging work, EOSYS offers a strong total compensation package including profit sharing, 401k with match, and standard benefits including medical, dental, vision, disability and life insurance. We also offer flexible work schedules that support work-life balance while meeting business and customer needs.

Administrative Assistant Responsibilities

Assists with the administrative, project management, and office management responsibilities of the Atlanta office as well as provides support to the engineering and leadership team.

• Coordinates Atlanta office and co-op housing services & maintenance such as landscaping, parking lot upkeep, cleaning, security, office equipment maintenance, etc.
• Coordinates and arranges meetings and training events including scheduling, preparing agendas, reserving facilities, preparing materials, and recording and transcribing minutes of meetings.
• Orders and maintains office supplies.
• Coordinates safety equipment ordering, inventory, and periodic testing with safety coordinator.
• Coordinates Co-op Housing including scheduling and periodic inspection.
• Receives and organizes purchased and consigned materials.
• Organizes and facilitates employee development and performance review process including preparing, scheduling, notifying, and tracking reviews. Assisting with coordination of employee feedback process.
• Provides project support assists with administrative procedures such as project setup, required change orders, purchasing and tracking of parts, record keeping, project closing and project archival.
• Assists with expense reports including collecting, verifying receipts, and submitting to accounting.
• Maintains employee vacation schedule, including tracking spreadsheet and scheduling reminders.
• Supports recruiting activities including scheduling interviews, making travel arrangements, and preparing materials for onsite interviews and college recruiting.
• Coordinates and prepares new employee orientation materials and schedules.
• Pre-audits projects for compliance to project management policies, procedures, and best practices.
• Prepares various reports and presentations for management and employees.
• Organizes and maintains file system and files correspondence and other records.
• Coordinates and arranges office social events,
• Other duties as assigned.

Requirements

• High school diploma or GED and at least three years of office administration experience; or equivalent combination of education and experience required. A relevant post high school degree is preferred.
• Experience providing office management duties preferred. Experience working with Engineers or other technical professionals preferred.
• Must be able to read, write, and speak fluently in English.
• Must have ability to read and comprehend instructions, short correspondence, and memos.
• Must be able to write concise correspondence.
• Must be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Must be able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions and ability to deal with problems involving a few concrete variables in standardized situations.
• Must be able to navigate Microsoft Windows operating system to achieve basic operations and organize files on the company file share system.
• Must have experience with Microsoft Office Suite, especially MS Outlook, MS Teams, MS Word and MS Excel. Must be able to type at 35 wpm or greater.
• Must be able to compute rate, ratio, and percent and to create and interpret graphs and charts.
• Must have personal transportation to enable basic errands, regular inspection of the co-op apartment, pick-up lunch for customers, and other assigned duties.
• While performing the duties of this job the employee is occasionally required to stand; sit; use hands to handle or feel or use objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop or kneel; talk, see, and hear. The employee must occasionally lift and/or move up to 25 pounds.