Warehouse Administrator

Job Description

Job Description

Job Title: Warehouse Administrator Job Description

The Warehouse Administrator coordinates production, materials, and shipping activities to ensure on-time delivery of products and high levels of customer satisfaction. This role provides administrative and scheduling support across engineering, production, quality, and shipping, while optimizing production control activities for efficiency, quality, and cost-effectiveness.

• Provide timely and accurate status updates to customers regarding orders and deliveries.
• Coordinate daily activities between engineering, production, quality, and shipping to ensure on-time delivery of products.
• Plan and manage production control activities to improve efficiency while maintaining quality, timely delivery, and cost-effectiveness.
• Schedule and monitor material movement throughout the production cycle to support continuous workflow.
• Optimize scheduling of manufacturing processes and resources to meet production goals and customer deadlines.
• Work closely with both leadership and production employees to ensure the company consistently meets its production targets.
• Act as a primary liaison to customers, addressing inquiries and providing clear communication on order status.
• Handle all production scheduling tasks and ensure materials are prepared and available to increase production efficiency.
• Perform accurate data entry and maintain up-to-date records in spreadsheets, databases, and ERP systems.
• Provide administrative support to production and warehouse operations, including documentation, reporting, and coordination of shipping and receiving activities.
• Support shipping and receiving processes by coordinating documentation, tracking shipments, and communicating with internal teams.

• Minimum 3 years of scheduling experience in a relevant industry.
• Demonstrated proficiency with ERP software.
• Demonstrated proficiency with Microsoft Excel.
• Strong computer skills, including Microsoft Office applications.
• Expertise with analytic tools such as spreadsheets and database managers.
• Excellent written communication skills.
• Strong interpersonal skills to collaborate effectively with cross-functional teams and customers.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Customer service experience, including providing updates and acting as a liaison.
• Experience in data entry with a high degree of accuracy.
• Experience supporting shipping and receiving activities.

• Experience with Epicor ERP software preferred.
• Administrative support experience in a manufacturing or warehouse environment.
• Ability to coordinate and communicate effectively with engineering, production, quality, and shipping teams.
• Ability to interpret and use analytic tools to support production planning and scheduling.
• Comfort working in a production-oriented environment while supporting office-based tasks.

Employees benefit from a supportive environment that offers immediate access to benefits after a contractual period, including fully paid health coverage and a competitive retirement plan with a 401(k) match. The organization values growth and advancement, providing clear opportunities to move up within the company and develop a long-term career.

This role is based in a climate-controlled manufacturing facility with a workstation located in a cubicle on the shop floor, providing close access to production operations. The standard schedule is Monday through Friday from 7:30 a.m. to 4:30 p.m. The environment combines office-based administrative work with frequent interaction with production and warehouse areas, using ERP systems, Microsoft Office, and other computer-based tools to manage scheduling, materials, and documentation.

This is a Contract to Hire position based out of Claremore, OK.

The pay range for this position is $21.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Claremore, OK.

This position is anticipated to close on Nov 20, 2026.

This is a fully onsite position in Claremore,OK.

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.