HR Coordinator

Job details Request Title: Recruiting Coordinator JP -Sedaa5132 Location: Oakland, CA Hybrid Pay : 40k to 45k annually Description: ONLY LOCAL CANDIDATES CURRENTLY RESIDING IN BAY AREA/NEAR WORK LOCATION -OAKLAND GO. ASSIGNMENT IS HYBRID AND EXPECTED TO BE ON-SITE AT OAKLAND GO 1-2 TIMES A WEEK. FOR INITIAL TRAINING WILL BE REQUIRED ONSITE 3 DAYS A WEEK. CLIENT LAPTOP AND CELL PHONE WILL BE ISSUED. ANY ADDITIONAL EQUIPMENT NEEDED MUST BE PROVIDED BY THE SUPPLIER. TOP THINGS LOOKING FOR: Recruiting Coordinator experience, testing/assessment experience, heavy calendar scheduling (multiple attendees), supporting multiple recruiters, onboarding, pre-employment experience/drug testing scheduling, etc. Job Description: Manage the hiring process after the candidate accepts offer, including background verification, pre-employment drug screens, offer approval process, SAP entry, and candidate correspondence Partner with Recruiters and Recruiting Manager to ensure proper execution of the hiring process Serve as primary scheduling contact for candidates and internal customers Oversee travel details and communications between candidates Proactively and positively respond to candidate inquiries, concerns and needs Responsible for applicant tracking system maintenance, auditing, compliance, and ensuring all applicants are properly tracked Manage the candidate offer process, including background verification, pre-employment drug screens, offer approval process, SAP entry, and candidate correspondence Partner with HR staff and internal customers to ensure positive transition from candidate to new hire on-boarding Create new hire documents and ensure timely receipt of documents Responsible for generating reports from the applicant tracking system Provide a high degree of professionalism and customer focus Promptly respond to internal customers requests for service and guides customer to the appropriate service provider; will be knowledgeable about all Talent Acquisition services and processes and provides single-call resolution Prioritizes and coordinates work to ensure the needs of the Recruiters/customers and candidates are met Manage confidential files and other privileged information Required: High school diploma Minimum of 3 years administrative experience Minimum of 2 years of Recruiting Coordinator experience Minimum of 2 years experience with web-based applicant tracking system (ATS) management and reporting Desired: Minimum of 2 years experience and demonstrated proficiency with Microsoft Office Experience working with SAP e Recruiting (ATS) Experience working with HireRight (background check vendor) Experience coordinating interviews in a high touch, service-oriented environment with executive.