Supply Management Specialist

Supply Management Specialist I - Supply Management

Major Purpose
Provides entry level sourcing, Enterprise Product Delivery Process (EPDP), Enterprise Order Fulfillment Process (EOFP) support to include development and execution/enforcement of strategies and contracts for commodities of lower value and less complexity. Assists with cost models, make vs. buy studies, spend analysis, invoice issue resolution and other data analyses. Works with Strategic Sourcing to address chronic supplier performance issues and/or validation of suppliers during early supplier selection process as part of Enterprise Product Delivery Process (EPDP). Makes use of Achieving Excellence process to manage the supplier's performance. The work requires the exercise of discretion and independent judgment but is reviewed periodically or upon completion.

Major Duties
Execute, in a supply chain of low complexity, planning activities within a defined framework/system that mainly affect own organization/unit.
Carry out a range of supplier management activities either to support others or to fulfill the requirements of the role.
Collate and analyze data using preset tools, methods, and formats. Involves working independently.
Find the most effective ways to respond to routine functional inquiries. Involves following procedures and precedents.
Conduct complex analyses, quality tests, and inspections that require a high level of independent judgment.
Contribute to reviewing existing operations in own area of work, and support in generating new ideas to assist in identifying continuous improvements.
Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.
Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.

Skills, Abilities, Knowledge
Data Collection and Analysis
Verbal Communication
Action Planning
Planning and Organizing
Computer Skills
Data Control
Assessment
Review and Reporting
Traffic and Vehicle Planning
Analyze Alternatives and Recommend Solutions
Analyze Current State/AS-IS State
Business Case Contribution
Customer-Focused Approach
Define Future State/TO-BE State
In-Depth Questioning
Perform Gap Analysis
Policy and Regulation
Questions Strategically
Reporting
Writing skills

Education
Post-Secondary Non-Tertiary Education

Work Experience
Basic experience of simple office / operational systems (4 to 6 months)
Very limited (0 to 3 months)

What Skills You Need
Previous experience leading teams or managing projects involving multiple stakeholders and working with cross-functional teams
Proven ability to collaborate on project teams involving multiple disciplines and facilities to deliver expected results
Strong interpersonal and facilitation skills to work in a team environment, interacting with design engineers, suppliers and management
Experience with negotiation and conflict resolution
Strong verbal and written communication, presentation and documentation skills with multiple levels of the organization
Proven experience with prioritizing multiple tasks/projects with the ability to shift priorities as needed in a fast-paced environment
Strong computer skills and systems knowledge, i.e., Word, Excel, PowerPoint

What Makes You Stand Out
Previous experience in one or more areas of Supply Management, such as: supplier integration, strategic supply management, supplier development, material flow, tactical supply management, scheduling, forecasting or logistics
Experience using SAP/PDM (workflow)
Experience analyzing data and solving problems to achieve desired results
Business or engineering degree or equivalent experience
Sourcing, cost reduction, change management.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status